Summer School Centre Administrator

**Join Our Summer Team at International House London**

**Are you ready for a summer job that makes a difference?**

At International House London, we are thrilled to invite you to join our team for the upcoming summer season. We operate summer centres designed to provide students, aged 8 to 17, from around the world with a unique English-language learning experience alongside a specially curated Activity programme. As a member of our summer team, you'll play a crucial role in ensuring the well-being and safety of our students throughout their stay. This is an opportunity to gain valuable professional development, acquire new skills, have fun, and connect with like-minded individuals

**What is the role of a Centre Administrator?**

The Centre Administrator is responsible the daily functioning of the centre management office on-site in the centre. The Centre Administrator will provide administrative support for the centre management team and the wider staff, and duties will include record-keeping, managing passports and pocket money, booking medical appointments, form-chasing, printing and ordering centre/teaching supplies as necessary.

The Centre Administrator is also responsible for allocating and managing the accommodation on-site at the centre. It will involve working closely with the Welfare Manager and Centre Manager to ensure students are given appropriate accommodation for their booking and you will be an integral part of the management of arrivals and departures to the camp.

**What does a typical day look like?**

**What skills do I need to do this job?**
- attention to detail
- MS office IT skills e.g. Word, excel
- ability to be organised and systematic
- ability to communicate with international teenagers and adults, with cultural awareness and sensitivity

**What training will I receive?**

If you don’t already have up-to-date first aid and safeguarding training, this will be provided before you start. There will be a full paid induction that offers guidance on our record-keeping systems, arrivals and departures procedures and relevant pastoral care, as well as get-to-know
- you activities to ensure friendship and collaboration within your team, and with the wider centre team.

**What is included in the package?**
- You will get free bed and full board (3 meals a day) provided at the centre.
- Opportunities to attend excursions to locations in the surrounding area and around the UK
- Professional development opportunities

**Why work with International House London?**

International House London has been running summer schools since 2011 across the UK. We are proud to be accredited by the British Council and International House World Organisation. We celebrate the diversity of our students and staff and have strong Vision, Mission and Values beliefs. We prioritise the safety, happiness and well-being of our students. We actively offer professional development and skills training to our staff. Many of our staff return to work with us every year.

**How will this role enhance my career? What can it lead to?**
- office, administrative and front-of-house reception roles
- working with teenagers and young people
- working within educational institutions
- logistics and organisational role

**Hours of Work**: Your normal hours of work are (up to) 40 per week over a six-day week. This position involves working on weekends and other unsocial hours. You will have one day (a full 24-hour period) off per week

**What will happen before the camp starts**
- There will be induction and training e.g. health and safety, safeguarding, PREVENT
- You will be sent the staff manuals, policies and procedures
- You will have DBS checks, will require two references and a police check (if living abroad)
- You will prepare arrivals lists and ensure that there are admin procedures in place e.g. spreadsheets, physical storage and filing system, room allocations for students

**What will happen during the camp**

**You will**:

- Allocate rooms to all arrivals throughout the duration of the camp and keep records up-to
- date
- Manage the on-site student registration process e.g. collecting and registering documentation
- Support the welfare team manage students e.g. book doctors’ appointments, supervise sick students
- Support the activity team e.g. provide up-to-date lists, printing
- Support the academic team e.g. provide up-to-date lists, printing
- Oversee arrivals and departures of students on transfer days
- Attend staff meetings as required
- Liaise with Group Leaders, the Director of Studies and Centre Manager, and act on feedback/suggestions as required

**What will happen at the end of the camp**

**You will**:

- Assist with departures of students as required by the Centre Management team
- Check office equipment and complete an inventory
- Help to pack up the centre

If you're passionate about education, dedicated to creating memorable experiences for young learners, and excited to be part of a dynamic