Facilities Administrator

7 days ago

Glasgow, United Kingdom Morson Talent Full time

**3 Months-Facilities Administrator-ON SITE
Role Purpose**

The **Facilities Coordinator** reports to the Facilities Manager and is responsible for managing the front desk; providing support to ensure facilities services are provided in an effective and efficient manner and for assisting in all aspectsof client and tenant satisfaction. As front of house support Facilities Coordinator must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

**What this job involves**
- Responsible for handling incoming and outgoing mail and calls including distribution of any messages.
- Receive, inform and guide visitors including co-ordination with client employees.
- Assist in the preparation of the conference/telepresence/meeting rooms as required
- Badges Management: Issue and manage ID and access badges for new hires/vendors/visitors and maintain records.
- Provide administrative support to the FM.
- Assist the FM in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
- OVSC Ticket management (including problem/issue report management, checking and ticket forwarding/dispatching)
- Undertake administrative duties to support the FM such as Site inspections and EHS walk around/documentation
- Participate as a team member in responses to emergency situations for facilities matters
- Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
- Directing first-line complaints regarding soft services to Facilities Management team
- Ensure compliance with all governmental regulations on behalf of the client.
- Ensure effective completion of all incident reports.
- Ensure compliance with Jones Lang LaSalle minimum audit standards, best Practice, policies and procedures.
- Assist the Facilities Manager in developing a close working relationship with all the vendors
- Assist FM on generating PO and Goods receiving
- Finance Management: Support Facility Manager in initiating and closing purchase orders.

**Every day is different, and in all these activities, we’d encourage you to show your ingenuity.**

Experienced & Skilled Professional
- Ability to effectively interact with clients, building business relationships and knows the importance of quality customer service, discretion and confidentiality
- Open to direction but enjoys working from own initiative and anticipating the needs of staff
- Highly professional, organized and committed to excellence
- Developed time management, effective at prioritising tasks and an ability to switch between responsibilities at short notice
- Excellent attention to detail and a desire to achieve the highest standard and to be a team player
- Excellent interpersonal and communication skills
- Outgoing, friendly and calm, even under pressure
- Enjoys organising and coordinating events
- Enjoys a high pressure environment and working with people
- A clear communicator with excellent verbal and written skills
- Experience and skilled at managing a switch board
- Proficiency to learn new computer systems, already having experience and strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint

Experience in Resource Scheduler (Global Hospitality Booking System), but not essential as training would be provided

  • Facilities Administrator

    7 days ago

    Glasgow, United Kingdom Scottish Event Campus Full time

    Comprising the SEC Centre, SEC Armadillo and the OVO Hydro, the Scottish Event Campus (SEC) is Scotland's premier venue for events, gigs, conferences, and exhibitions. We enjoy an enviable reputation as one of Europe’s most prestigious venues with the OVO Hydro consistently ranked in the top 3 busiest venues in the world, attracting over 2 million visitors...

  • Facilities Administrator

    5 days ago

    Glasgow, United Kingdom Morson Talent Full time

    **Facilities Administrator** **Glasgow (hybrid working)** **£22,000 - £24,000 per annum** Morson are working with a leading food services and facilities management company to bring onboard a Facilities Administrator to assist with the smooth running of all hard services related issues across a multi-site contract. This role is initially a 6-month fixed...

  • Facilities Administrator

    2 weeks ago

    Glasgow, United Kingdom Sodexo Full time

    Job Introduction **Job Title: Facilities Administrator** **Location: Hybrid working - Diageo Office, Glasgow G51 2SN and WFH** **Working Hours: Monday to Friday, 08:00-16:30 (40 hours per week)** **Rate of Pay: Up to£13.65 per hour** **Contract Type: Permanent** **Job Introduction** We’re currently recruiting a **Facilities Administrator** to join our...

  • Facilities Administrator

    2 weeks ago

    Glasgow, United Kingdom Total Staff Services Full time

    Total Staff Services are currently recruiting an Administrator for one of our clients based in Glasgow. This role will be based within a hospital as part of the Facilities Team where you will be working as an Administrator. This role is Monday to Friday, 0800-1600. This is a 12 month contract covering maternity leave. **Duties will Include**: - Providing...

  • Facilities Administrator

    2 weeks ago

    Glasgow, United Kingdom Sodexo Full time

    **You bring the skills. We’ll bring the opportunities.** Build a career with big-name businesses with Sodexo as a **Facilities Administrator** in **Glasgow (G52 4XZ)! **For a role where you’ll love what you do, working alongside our colleagues and clients at our prestigious corporate site. Join a team that values you for being you. Valued. Recognised....

  • Facilities Service Administrator

    2 weeks ago

    Glasgow, United Kingdom Circle Health Group Full time

    Facilities Service Administrator The National Enquiry Centre Hillington Glasgow Full Time - Permanent Salary : 24434.00 per annum We have an opportunity for a Facilities Administrator to join our team within the Facilities department based in our National Enquiry Centre in Hillington. This is a full-timerole for 37.5 hours a week working Monday Friday 8am...

  • Facilities Management Administrator

    3 days ago

    Glasgow, United Kingdom Search Consultancy Full time

    **Facilities Management Administrator** **Glasgow** **£21,000** On a typical day you will liaise with engineers, allocate requirements, raise invoices for subcontractors, organise jobs via the requirement portal, assist with/organise reports for the month and support key accounts with administration. **37.5 hours a week**: - Mon - Fri: 08:30 -...

  • Maintenance Administrator

    5 days ago

    Glasgow, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Glasgow - G5** **Permanent Full Time** **£26,959 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in all round facilities maintenance contracts. Due to expansion they are currently looking to recruit a Maintenance Administrator to join the team based in...

  • Administrator

    3 days ago

    Glasgow, United Kingdom City Facilities Management Full time

    **Job Title**:Contract Administrator **Location**:Glasgow Head Office **Contract**:Permanent **Working Pattern**:Monday - Friday / 37 hours per week The position of Contract Administrator within the POLAR contract has arisen within Glasgow Head Office. In this position you will report daily to the POLAR Team Leader and ultimately the Service...

  • Facilities Administrator

    2 weeks ago

    Glasgow, United Kingdom Circle Health Group Full time

    A healthcare service provider in Glasgow is seeking a Facilities Service Administrator to join their Facilities department. This full-time role involves managing daily operations, IT support, and customer service tasks. The ideal candidate has strong IT skills, attention to detail, and excellent communication abilities. Competitive compensation is offered...