Procurement and Contracts Officer

Why Superdrug?

Passionate about Beauty and Health? Want to be part of an innovative, trend setting retailer? Our vibrant Head Office, based by East Croydon station is a fantastic environment filled with hundreds of brilliant personalities.
We’re a team that puts our customers and our teams at the heart of everything we do. At Superdrug, we aim to be the best in accessible health & beauty, loved by our customers for value, choice, friendly advice, service and fun.

Our success comes from our people - they make the difference. We’re all about personality, we have fun, and we work hard to deliver That Superdrug feeling.

**Here's the exciting bit a day includes**
You will play a key role in Superdrug and Savers as part of the Procurement Team developing in-depth knowledge of Non-Trade Procurement (NTP) processes and the NTP procurement function.

You will be responsible for supporting the Procurement and Legal teams to manage contracts administration and the contracts database. Working with business stakeholders, the Legal department and Group Functions, you will ensure that commercial deals reached with suppliers are reflected in timely contracts and supported by transparent appraisals of current supplier performance and new supplier selection process.

You will administratively support the Procurement team to achieve category objectives through liaising with stakeholders and the accurate, effective and efficient administration of contracts, suppliers, trackers and the contracts database. You will provide tender documentation and support with analysis on an ad-hoc basis.

**Key Responsibilities**
Supporting the NTP function
- Support the Senior Procurement Manager and buyers in establishing best practice, leading by example and training/supporting contract owners across the business.
- Setting up, and maintaining, a suite of templates to support the tender, quotation, contract management and IC processes
- Enhancing and developing the functionality and interfaces of the contract database, IC outcome trackers, and project planner.
- Bring your procurement knowledge to enhance the commercial agreements within SD and Savers, delivering cost savings and efficiencies.
- Follow and support the roll-out of best practice guides for NTP procurement across Superdrug and Savers
- Supporting the development of the function communications plan, taking ownership for a number of initiatives each year as well as the ongoing provision of the procurement pages on the internal intranet.

**On-going support to the business**
- Support different departments across the business in setting up and running tenders and quotation processes and category/supplier management. Manage tender openings as required by the buyers
- Working with stakeholders across the business, including the exec, to provide reports on NTP spend and contract status
- Provide ad hoc analysis and reports to the procurement buyers and exec on request
- Ad-hoc analysis of NTP spend when required
- Facilitate and administrate the fortnightly UK Investment Committee (IC) - managing agenda, timings, the timely upload and circulation of documents, outcome documentation, tracking and notification. Preparing a monthly update on the progress of contract management, tender projects, approvals and savings
- Record and share information to ensure an accurate UK contract database and feed into the visibility of upcoming contract expiry dates, break options and potential savings opportunities
- Work with the Legal department to ensure that final contracts accurately reflect the commercial terms approved by the IC in the UK and HK
- Manage the contract signing process, ensuring all contracts get signed, filed and recorded on the contracts log according to policy guidelines
- Analysis and follow up with departments, exec and procurement partners where the spend reports show missing/lapsed/new contracts concerns to get agreements in place, or agreed as an exception, to achieve the contract compliance target

**Best Practice**
Maintaining and sharing best practice Procurement activity with the team and wider business by, amongst other things:
Updating and sharing templates and process workflow documentation
Establishing training plans and materials
Supporting NTP tenders in line with non-trade policies.

**Other duties**
- To support the bigger Finance team in improving their business partnering skills in respect of NTP spend
- To support the wider Finance team in forecasting and budgeting within the NTP framework

**Key requirements**
Project management experience
Strong communication and time management skills
Attention to detail
Excel experience

Skills/Knowledge
Accurate
Organised
Analytical

**Additional Requirements**
Self motivated
Enthusiastic
Confident
Resilient under pressure
Strong attention to detail
Flexible

**Desirable**
Power BI
Oracle
Retail experience
CIPS qualified or working towards it

**Here's what's in it for you**
33 days holiday rising to 38 days with