Procurement Administrator

We are looking for a Procurement Administrator to join our team, provide administrative support and taking responsibility for procurement processes, files and online catalogues. **About Us** The Harris Federation is a leading education charity with 52 Harris primary and secondary academies across London and Essex. The founder, Chairman and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We now educatealmost 40,000 young people and closing the gap between children from disadvantaged backgrounds and their peers has always been a core mission. The Harris Federation has a track record of accomplishment in achieving success through rapid school improvement and has built an unrivalled reputation for running outstanding academies in London. Our central team comprises a dedicated, driven group of departments working centrally to provide support across the Federation and all of our academies. Across a multitude of key departments, we maintain an outstanding body of staff all integral to supportingcentral and academy finance, HR, Data, Estates management, Talent and many more. **Main Areas of Responsibility** Procurement processes and files - To conduct Supply Chain Market Research; researching new suppliers and products, using the internet, phone and other methods where required - Downloading of supplier bids into the Procurement Team's eFiling system - Responsibility for overseeing the registration of new suppliers onto myTenders - To spot buy goods or services, ensuring delivered and accounted for correctly to relevant Academies/Departments etc. - To maintain and update the Procurement Pipeline Excel spreadsheet for own entries and for savings achieved. - To maintain the procurement electronic library and digital file registries available on SharePoint - To issue, collate and consolidate information requests from stakeholders at various levels - To liaise with the Finance department in the processing of Purchase Orders - To maintain online catalogue of prospective suppliers for procurement team to access as and when required - To complete credit checks for prospective suppliers and undertaking initial analysis of findings, providing feedback to the Category Team and/or Head of Procurement as appropriate. - To undertake and execute the tendering process through to contract award for minor non-threshold level categories such as franking machines etc where the scope is relatively uncomplicated - Keeping track of progress of contract register - If required, manage and oversee site visits required for tender processes e.g. Cleaning site visits Administration and diary management - To provide administrative support to the Head of Procurement and the wider team; team calendar management, brought forward system, scanning, shredding and filing documents, - To arrange and co-ordinating supplier presentations; organising meetings rooms, receiving guests etc. - To complete any ad hoc duties as directed by the Team or Head of Procurement - To deal with day to day enquiries from internal and external stakeholders in a professional and timely manner - Assist academies with their requests relating to the scheme of delegation, approval thresholds, purchase requests, benchmarking and in some instances obtaining quotes via our frameworks or recommended suppliers - To maintain Procurement's intranet pages - Manage and oversee Procurement Dropboxes for academies and grant access to users **Qualifications & Experience** We are looking for: - English and Maths GCSEs at Grade C or above - A-Level / BTEC / HND or equivalent/similar with demonstrable experience of an office environment - Basic commercial awareness - Office administration experience - Contract management experience **Professional Development & Benefits** Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide rangeof top-quality training programmes delivered at every level to senior leadership. We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education. In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Local Government Pension Scheme for non-teaching staff, a Wellbeing CashPlan and many other benefits. We offer flexible working in the form of "Core Hours" and potential for hybrid working. **Safeguarding Notice** **Equal Opportunities** As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for ourstudents and staff.