Administrative Assistant

REQ ID: 117758
JOB TITLE: Administrative Assistant
SALARY: £28,000 - £32,000
POSTING END DATE: 27/07/23
LOCATION: Coventry

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT:
Global Parts Operations is responsible for the logistics part of the worldwide JLR Global Customer Care division. This includes the strategy, planning, release, pricing, revenue generation and availability of service parts & accessories for the Global Jaguar and Land Rover network.

Being part of the Global Supply Team, you will play a key role in offering administrative support and assistance to ensure the smooth day to day running of the department. You will be working closely with the Planning Team and other internal stakeholders across the business.

ACCOUNTABILITIES AND RESPONSIBILITIES:
This role is more than a standard administration role and offers the challenge of speaking to Suppliers and Stakeholders. Working with the Material Planner, the Supplier, JLR Customs and Operations, you'll assist in the coordination and preparation of documentation to process material being returned to Suppliers. You will obtain quotations from our nominated priority freight providers and seek internal authorisation for sign off, and work with Suppliers and Operations to ensure stillage returns to suppliers.

Other responsibilities include:

- Supersession ‘alerts’. Support processing supersession alerts through Alert Monitor in SNC (Supplier Network Collaboration) portal.
- Shut Down ‘alerts’. Support processing supplier shut down dates through Alert Monitor in SNC (Supplier Network Collaboration) portal.
- Global Top 10 reporting. Collate and publish weekly report for Global Top 10 back order parts.
- Aged ASN’s. Work with Inbound and Transport teams to report status of aged ASN’s.

This is a hybrid role with an expectation of 2-3 days in the office. The team work together, and cohesively to support our Material planners and suppliers.

This is an excellent entry level role for anyone looking for a career in a Planning or Supply Chain environment.

WHAT YOU'LL NEED:
We are looking for someone who is personable, who has the ability to forge excellent working relationships with internal stakeholders (Purchasing, Operations, Customs, Inventory Managers and Parts Technical), 3PL's and external Suppliers.

KNOWLEDGE, SKILLS AND EXPERIENCE:

- To be diligent and pay attention to detail
- To manage any timebound tasks to ensure deadlines are met.
- Be well organised with a process orientated mind-set with great attention to detail and ability to manage priorities.
- Proficient in the use of Microsoft Office software.

**SO WHY US?**

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family and membership of a competitive pension plan. All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Jaguar Land Rover is committed to equal opportunity for all.