Administrator/receptionist

**Position Overview**

To actively support the Administration team in the day to day admin functions of the business

**Key Responsibilities**
- Management of electronic timekeeping system - Kissflow
- Direct/manage incoming calls to the relevant personnel and record accurate messages
- Directing visitors and other office branch personnel around the office
- Establishing stationary requirements for the office
- Liaising with couriers, dispatch teams and managing post in and out
- Co-ordinate door access control for staff and visitors
- Managing day to day office operations - filing systems, schedules, notice boards
- Arranging meetings and participating in meetings
- Preparation/circulating of minutes
- Co-ordinating and communicating activities for the office
- Liaise with all disciplines for administration requirements
- Send all relevant information to the payroll department for all employees on the JV.
- Distribute all training requirements for employees and ensure checks are carried out to ensure employee attend all training courses
- Working with the management team to maintain a safe office environment and dealing with any health, safety, security issues as they arise
- Ensuring any concerns or complaints are delegated to the correct discipline manager
- Photocopying and collation of material
- Filing
- Ensure there is sufficient stationery within the office and reorder as and when required
- Ensure familiarity with Oneaim Health, Safety and Environmental policies and comply with employee responsibilities
- Comply with company policies, procedures, and instructions

**What we are looking for**
- Confidence with numbers
- Good spoken and written communication skills
- A high level of accuracy and attention to detail
- Good organisational and time management skills
- Ability to communicate
- Be a team player with a flexible and adaptable approach.
- Be able to provide both summarised and detailed reports, on current operations department activities when requested to do so.
- Have a good knowledge of different software packages, Word, Excel, Outlook, with an emphasis on Excel skills.

**Person**
- Able to work under pressure.
- Able to manage significant volumes of data
- Committed to the delivery of excellent customer service.