Administration Support

**We are nuclear professionals in everything we do**:
To provide a competent support service to business areas throughout the enterprise.

**Deliverables**:

- Act as first point of contact to the department, dealing with issues yourself and delegating to appropriate individuals where possible.
- Maintaining good contact with both internal and external customers.

Mail Management
- Organise, prioritise, delegate and distribute documents to the relevant parties within agreed timescales (e.g. distribution of meeting papers or project documents).

Collating and analysing information to produce reports
- Compile Departmental Reports - i.e. Key Performance Indicators etc.

Creating / maintaining efficient electronic / paper filing systems.

Continuous Improvement
- Deliver improvement tasks as required to enable the team to provide a more efficient and effective service.

Archiving
- Support and archive plant documentation (Onsite activity).

Diary Management
- Organise internal and external meetings, conferences and visits and ensuring the department’s central electronic diary is accurate at all times.
- Carry out diary reviews and forward plan schedules, considering any future business requirements.

Chasing and Monitoring of Actions
- Manage and monitor department actions, keeping the relevant manager updated with progress on a regular and timely basis.

Act as Meeting Secretary
- Attend meetings and take minutes, monitor actions, ensure all meeting associated documents are distributed on time.

Co-ordination of Travel Arrangements
- Arrange travel and accommodation as necessary, in line with the company travel process.

Typing
- Production of documents with confidentiality and a high degree of accuracy, speed and efficiency following company templates.

Miscellaneous
- Issue plant visitor passes / criticality belts (where required by the business - Onsite activity).
- IT Contact / Shared Drive Administrator / Security Controller.
- Manage the updates to the Building Occupancy distribution lists.
- Coordinate both the Visitor and or Resident Sign in Sheets for the nominated building, if required.
- Film Badge collation.
- Accommodation co-ordination.
- Carry out front of house/receptionist duties for offsite offices.

**To thrive in the role you will have**:

- Experience of working within an Administration Support role.
- Confidentiality & Integrity.
- Excellent IT skills / fully conversant with Microsoft Office Suite (including Excel, Outlook) and experience of Microsoft Teams.
- Excellent communication skills, both written and verbal.
- Excellent planning and organisational skills (with the ability to forward think/plan ahead).
- Excellent customer service skills.
- Self-motivated (able to work proactively, unsupervised and using own initiative).
- Excellent team worker.
- Ability to adapt to change.
- Experience of working within the Nuclear Industry would be beneficial, but not essential.

**Additional Information**:
**Salary**: £27,031
Location: Sellafield & Risley

In the event of a high number of responses to any advert, Sellafield Ltd reserves the right to close the advert early.

The Sellafield site has been here since 1942. We’re proud of our history and heritage and, most importantly, the role we play in our two communities - Cumbria and Cheshire. Our office in Risley, Warrington on the other hand is 30 minutes from Liverpool and Manchester meaning a great mix of urban attractions and rural charm. There’s something for everyone. Engineering, design and functional support are provided by employees based at our Risley office.

**Job Types**: Full-time, Permanent

**Salary**: From £27,031.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Cycle to work scheme
- Employee discount
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: In person

Reference ID: SP04784