Services Administrator

2 weeks ago

Brighton, United Kingdom Ashtons Hospital Pharmacy Services Limited Full time

We are currently looking for an experienced Administrator to support the Head of Services in providing an effective administration function for pharmacy services.

**Duties to include**:

- Management of the Head of Services diary
- Overseeing schedules and circulating weekly rota for pharmacists
- Working with on-call staff to prepare and circulate rotas
- Assisting all pharmacists with the timely submission and formatting of monthly and quarterly reports for customers
- Responsibility for circulating and recording monthly and quarterly reports for customers, meeting agendas and papers, and tracking action logs.
- Facilitating the Monthly Pharmacists’ Team meeting - circulate diary invites; agenda; maintain register records; produce minutes from Teams recording and sharing when approved.
- Facilitating the Monthly Educational Session for pharmacists - confirm topic with Lead; circulate diary invites; maintain register records; trim Teams recording, upload to SharePoint and share link.
- Facilitating the Lead Pharmacists meeting - circulating diary invites; agenda; recording/taking minutes; uploading to SharePoint and sharing when approved.
- Supporting the Lead Pharmacists in relation to reminding about actions and progress from the various meetings attended.
- Assisting with the onboarding of new pharmacists by generating a new starter induction matrix, liaising with the People Team and other departments to ensure completion is recorded.
- Updating and maintaining contacts databases on SharePoint.
- Assisting and Supporting the Head of Services in the organisation of the annual Pharmacy conference, scanning venues, liaising with speakers and all other administrative duties relating to the conference.
- Making travel arrangements, such as booking trains, taxis, and making hotel reservations.
- Processing monthly credit card expense claims.
- Managing the annual Police Custody Suites Medicines Management Audit schedule - coordinate between customer and pharmacist/auditor for preferred sites, date, sharing report, recouping expenses via Finance, maintaining records/spreadsheet and report copies on SharePoint.
- Arranging First Aid and Mandatory training courses requested by customer - coordinate a date with First Aid Training College; share paperwork with customer; maintain records; notify Finance to invoice customer.
- Any other reasonable duties which may be required by management.

**About Us**

Ashtons Hospital Pharmacy Services is a highly respected and successful provider of specialist pharmacy services and key business partner to independent healthcare providers across the UK. We specialise in the supply and management of medication to increase patient safety and meet current regulations and best practice guidelines.

**Who we are looking for**:

- Minimum of 2 years of experience in a similar role
- Excellent communication and organisational skills
- Proficient in Word, Excel and Outlook
- Attention to detail essential

If you are looking for an opportunity to use your skills in a growing company then we would like to hear from you.

**Job Types**: Full-time, Permanent

**Salary**: Up to £27,000.00 per year

**Benefits**:

- Company events
- Referral programme

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Brighton

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