HR Administrator

ACS International Schools are recruiting a HR Administrator to work on a 12-month Fixed Term Contract, to be based at ACS Cobham.

The HR Administrator is required to provide HR administration support to all UK managers within the three UK ACS International Schools, as well as members of staff in a timely, efficient, confidential, compliant and customer-focused manner. This role is to ensure ACS is compliant with UK employment and ISI regulations.

**PRINCIPAL ACCOUNTABILITIES**

HR Administration
- Ensures the accurate and timely updating of the HR information system and the Single Central Register, including all changes of employee personal information, salary changes, benefits, etc. Ensures information is legally compliant and up to date.
- Ensures efficient, accurate and timely administration for monthly UK payroll.
- Processes and monitors security clearance checks including Disclosure & Barring Service (DBS) checks, international overseas police checks, reference checks and documentation ensuring accuracy and compliance.
- Ensures day-to-day pension and benefit administration is processed.
- Prepares and issues letters and employment paperwork.
- Processes home leave and relocation claims.
- Ensures files are always kept up to date and reflects the SCR information.
- Supports the HR Administrators with absence and maternity processes.
- Supports HR Administrators and HR Operations Manager with iTrent HR Systems queries and generating HR reports via iTrent and Business Objects.
- Supports employee relations matters as required, e.g. disciplinary and grievance issues and is a note taker for formal meetings.
- Works with the wider HR team and helps ensure that the annual pay review is administered effectively.
- Deals with ad hoc enquiries from managers and staff effectively and efficiently using the most appropriate communication method.
- Any other duties as reasonably requested by the HR Operations Manager, Senior HR Administrator and HR Administrators. Compliance
- Ensures internal compliance with all HR policies and procedures and proactively advises where this might not be the case.
- Ensures company compliance with all employment law legislative requirements (e.g. ‘right to work in the UK’, DBS checks, Data Protection, ISI data and inspections, etc.). Recruitment & Induction
- Provides assistance to ensure the smooth running and effectiveness of local recruitment.
- Attends recruitment fairs as necessary and acts as ambassador in encouraging applicants to work for ACS.
- Assists in the induction of new staff, completing all necessary paperwork and processes to ensure a smooth transition into the Schools or Business Support Functions. General
- Plans and organises workload, ensuring prioritisation of key activities and deliverables as agreed with the Senior HR Administrator and the HR Administrators.
- Supports HR colleagues as required during absences, holidays, or workload peaks.
- Looks for opportunities to continually improve HR practises and administration and presents appropriate suggestions/solutions to the HR Operations Manager.
- Keeps abreast of changes in employment legislation and practises.
- Actively participates in HR events and team meetings.

**KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED**

Personal Qualities:

- Team player with excellent customer service skills and helpful approach.
- Professional manner and excellent verbal and written communication skills.
- Numerate with good attention to detail and excellent administration skills.
- Strong organisational skills and the ability to work under pressure.
- Able to prioritise competing and varied demands.
- Pro-active approach with a flexible nature and co-operative and willing attitude.
- Computer literate with the ability to use MAC/ Windows package and HR database systems.
- Respects and adheres to confidentiality and data protection.
- Pro-active approach in identifying improvements and efficiencies in HR processes and paperwork.
- Looks for opportunities to develop level of expertise and capability.
- Able to work autonomously when required but also collaboratively across the HR Team.

Professional Experience:

- Experience of working in an administration role and/ or support function in a multi-functional, customer focused environment.
- Previous experience working in a busy HR team in the education sector and with iTrent HR system is desirable.
- CIPD qualified/part-qualified or equivalent is desirable but not essential.
- Good knowledge of employment law is desirable.

The role is a 12-month fixed-term contract, full time role, 35 hours per week based in Cobham. It will also help support the HR Administrators in Egham and Hillingdon and there will be occasional travel to other UK campuses as required. The jobholder must adhere to confidentiality, Data Protection and UK employment regulations.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £20,000.00-£24,000.00 per year

**Benefits*