Administrator

About us:
Here at Tots and Scholars Nursery and Preschool, we are passionate about providing high quality care and teaching for all our children, from babies and children, up to 5 years.
The nursery is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.
Tots and Scholars Nursery and Preschool has a unique approach - we successfully combine the revised EYFS, Montessori principles with our unique and holistic approach to childcare ensuring every child’s individual needs. We provide outstanding child learning and development through innovative learning coupled with specialized and qualified staff.
When you enter Tots and Scholars you will be entering an exciting, vibrant environment which embraces creativity.

**Purpose of post**:

- To support the aims and objectives of the nursery and assist the management in the organisation of a high-quality standards.
- To complete all administrative tasks associated with Nursery,
- To support the Area Manager and HR Department
- To work with Managers to oversee the nursery administrative tasks
- To support the Nursery Administrator
- To be able to work independently and manage own work schedule and timelines in accordance to deadlines
- Organise refurbishments

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**Main Duties**:

- To undertake any administrative associated tasks
- Children and Staff onboarding process,
- Newsletters, daily social media content, supporting with marketing
- To support the Area Manager in the smooth running of the administrative processes,
- To support the business in recruiting staff
- To support the manager in ensuring all policies and procedures implemented and all processes followed.
- Issue monthly parents and staff newsletter
- Issue monthly all departments calendar
- Upload pictures on Famly weekly for the parents
- Approve observations on Famly weekly for all settings ensuring the correct grammar is used
- Add enquiries on Famly across all branches
- Manage phone calls
- Follow up with customers
- Support with Office folders based on Area Manager requests
- Support with inductions
- Create templates
- To support the aims and objectives of the nursery and assist the senior management in the organisation of a high quality establishment for children from 2 years to 5 years.
- To support staff as agreed by the Senior Management.

**Duties and Responsibilities**:

- Take calls
- Implement processes
- Write up documents
- Keep up to date documents
- Parents app updates
- Data management
- Ensure that all staff have the right to work in the UK
- Adhere to the Staff Code of Conduct and in conjunction with the manager monitor staff’s adherence
- Organising and implementing inductions for new staff within the company.
- Support payroll
- Support managers
- PA to the Business Operations Manager and Area Manager.
- Preparing forms, letters, presentations and reports
- To assist the nursery staff team in accordance with the requirements of the Children’s Act 2004, Local Authority and OFSTED requirements and the nursery policies.
- Organise meetings and keep meeting minutes.
- E-mail management
- Maintain and manage the nursery management system (FAMLY) for all branches
- Use of a range of software packages

This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties discussed and directed by the higher management team.

**Job Types**: Part-time, Permanent
Part-time hours: 15 per week

**Salary**: £9.50-£11.00 per hour

**Benefits**:

- Additional leave
- Childcare
- Company events
- On-site parking

Supplemental pay types:

- Performance bonus

Work Location: Hybrid remote in Borehamwood, Hertfordshire