Private Secretary to Director of Estates

**Details**:
**Reference number**:

- 431661

**Salary**:

- £45,544 - £49,523
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Senior Executive Officer

**Contract type**:

- Permanent

**Business area**:

- CFO Group - Estates

**Type of role**:

- Administration / Corporate Support
Estates
Operational Delivery

**Working pattern**:

- Full-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Birmingham, Cardiff, Liverpool, Manchester

**About the job**:
**Job summary**:
Explore the world of HMRC Estates, where we lead the way in government property transformation. As a key player in one of the UK's largest property programmes, HMRC Estates offers safe, inclusive workplaces and exceptional career development opportunities. Our team is dedicated to delivering high-quality, user-friendly services that enable our colleagues to thrive in an environment where they truly belong. Watch the video below to meet some of our team and come and discover a career in your hands at HMRC.

Build a Career in Property with HMRC Estates

Are you looking for an organisation that cares about the work-life balance of its workforce? An employer who offers structured personal development, progression opportunities and outstanding training? Well look no further At HMRC we are committed to creating a great place to work for all our colleagues; an inclusive and respectful environment that reflects the diversity of the society we serve.
We do this by taking equality, diversity and inclusion into account in everything we do.

Inside HMRC Estates: Meet our Workplace Operations team

**Job description**:
The Private Secretary role offers a great opportunity to support the Director of Estates, working as part of the Estates & Locations Programme Private Office actively supporting all aspects of work across the wider business aligning with other Private Office teams across HMRC and wider government.

The Director relies on their Private Secretary to help them carry out their role and drive forward their priorities.

The role requires a highly motivated and adaptable individual who has the drive and capability to deliver high quality work to strict deadlines and manage demanding and often complex priorities, collaborating with a range of senior leaders and other Private Offices across the Civil Service.

You will be required to display high levels of judgement often dealing with senior leaders on high profile and critical matters, frequently working closely with the Senior Leadership Team and their Personal Assistants to drive key deliverables and ensure alignment and consistency.

The Private Secretary will use their strong communications and excellent organisation, prioritisation and interpersonal skills to support the Director in all aspects of his role.

Would you like to make a real difference using high levels of autonomy and often dealing with senior customers on high profile and critical matters? In return we will invest in your development and give you access to some exciting opportunities that will help progress your career to new heights.

As the Private Secretary you will be responsible for leading the day-to-day private office support for the Director of Estates which incorporates (but is not limited to):

- Supporting the Director by maintaining a strong oversight of key and emerging issues. Including management and tracking of actions as required.
- Attending meetings with the Director to make notes of actions.
- Using good working knowledge of the directorate and the portfolio to make decisions regarding delegation and sign off of products to Deputy Directors and supporting them to empower their Senior Leadership Team.
- Being able to place requests to the right people and be seen as a point of escalation by the directorate.
- Responsible for ensuring papers and reports are prepared and scheduled for review, ensuring colleagues are prepared for meetings.
- Direct line management responsibilities of the Diary Manager.
- Working with the Head of Private Office and Chief of Staff to maintain processes to ensure sustained ways of working across the private office and the wider directorate.
- Ensuring performance reporting requirements are met including supporting on recruitment.
- Deputise for the Head of Private Office as required.

There will be an element of 5pm cover, shared between the Directors Private Office Team. There will also be the need for overnight travel and occasional out of hours working as the business needs dictate.

**Person specification**:
**Essential Criteria**
- Evidence of working in a fast-paced, highly pressurised environment with tight deadlines and changing priorities. The ability to prioritise and re-prioritise work using sound judgement to understand the risks. ( Please ensure evidence and examples provided fully demonstrate this requirement)
- Exceptional organisational