Admin Assistant

5 days ago


Mansfield, United Kingdom Integrated Doorset Solutions Limited Full time

About us, **Fire Door Inspection Solutions Ltd** is a leading supplier of high-quality services in the fire door industry, dedicated to providing safety and security solutions for a wide range of industries. Our products and services are designed to meet stringent fire safety regulations and standards ensuring the protection of lives and property.

The company is a subsidiary of **Integrated Doorset Solutions Limited** which is the leading performance door manufacturer based across 2 sites in Mansfield. The group has a turnover in excess of £35m with a team of 300 across the business.

We are now looking for an Admin Assistant to support in the day-to-day commercial operations of the business regarding administration, logístical and general business requirements.

**Working Hours**:
This is an office based role, working hours are 39 hours per week:
08:30 - 17:00 Monday to Thursday, 08:30 - 16:00 Friday.

**Responsibilities**:

- Support in processing of invoices and receipts prior to payment
- Checking validity and processing of sub-contract invoices and receipts prior to payment
- Checking validity and processing of direct site operative timesheets prior to payment and allocation of costs to appropriate project reference
- Ensure accommodation and resources i.e. transport is in place for employees when working away from home with appropriate and timely communication to operatives
- Assist the site teams with the uploading and finalising reports
- Assisting with the production of operational and maintenance manuals, pre contract questionnaires
- Log enquiries and assist the estimating department with recording quotation on to the FDIS tracker
- Work within concise time frames and meet specific deadlines
- Working to ISO9001:2015 systems and always adhering to company’s Quality Policy

**Knowledge, Skills and Experience**:

- The job holder should ideally have experience in an office, joinery or manufacturing environment.
- Good IT skills are required in the areas of Microsoft Office.
- Good social skills and assertiveness to interact with both internal and external customers.
- Strong organisational skills with a customer service focus.
- Problem solving abilities.

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Office Administration: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 13/09/2024


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