Coordinator, Purchasing

**JOB DETAILS**
**Job Title**:Coordinator, Purchasing
**Reports To**:Manager, Purchasing
**Working Hours**:Monday-Friday: 2:00 PM - 10:00 PM
**Place of Work**:Remote
**Office Address**:UK HQ**,** Mill Court, Milton Keynes, Buckinghamshire MK12 5EU
**Other**:Full Time**. Please note**: You will need to be in the office with adjusted working hours for at least the first month to complete training. The exact duration may depend on your progress.

**ABOUT RWS GLOBAL**
RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia, consumer products and more.
RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.

**JOB SUMMARY**

As our business grows, we’re strengthening our global procurement team to make purchasing smarter, faster, and more efficient and we’re looking for someone excited to join us on this journey.
This role mainly supports procurement for U.S. projects, with occasional help for teams in the UK and Australia. You’ll report directly to the Purchasing Manager and play a key part in managing vendor relationships and making sure goods and services are delivered on time for major entertainment projects.
You’ll get hands-on experience with project-based buying and supplier coordination, working with stakeholders across the U.S. and sometimes collaborating internationally. Procurement categories include production materials, technical equipment, creative services, marketing assets, custom fabrication and more.
It’s a great opportunity to join a collaborative, high-energy team in the entertainment industry and build your career in procurement, operations, or supply chain.

**KEY TASKS**
**Role & Responsibilities**:

- **Support the full procurement process for goods and services needed for live events and entertainment projects**:
Manage sourcing, purchasing, and delivery of a wide range of items, from technical equipment and production materials to creative services and marketing assets, ensuring all procurement activities align with project requirements and timelines.
- **Track orders to ensure all items arrive on time and meet project requirements**:
Monitor the status of all purchases, proactively follow up with suppliers, and coordinate logistics to guarantee timely delivery and compliance with project specifications.
- **Coordinate with external warehouses to manage the flow of materials in line with production schedules**:
Liaise with warehouse teams to oversee the receipt, storage, and dispatch of goods, ensuring inventory is managed efficiently and materials are available when needed for productions.
- **Communicate with suppliers to monitor order status and promptly address any delays or issues**:
Maintain regular contact with suppliers to track shipments, resolve delivery challenges, and keep internal teams informed of any changes or potential disruptions.
- **Build and maintain strong relationships with suppliers, negotiate competitive pricing and terms, and resolve any discrepancies or invoicing issues**:
Develop partnerships with key vendors, negotiate favourable terms to maximize value, and address any issues related to product quality, delivery, or invoicing to ensure smooth operations.
- **Collaborate with teams across departments and projects, consolidating orders to achieve cost savings**:
Work closely with colleagues in production, technical, and creative departments to combine procurement needs, leverage bulk purchasing opportunities, and optimize budgets.
- **Work closely with project managers and stakeholders to identify and source products and services for productions**:
Participate in project planning meetings to understand requirements, recommend suitable suppliers, and ensure all procurement activities support the creative vision and operational needs of each event.
- **Assist the Purchasing Manager in improving purchasing processes**:
Contribute ideas for process improvements, help implement new systems or workflows, and support the adoption of best practices to enhance efficiency and scalability.
- **Help oversee procurement activities to ensure timely, cost-effective, and high-quality delivery for entertainment projects**:
Monitor procurement performance, track key metrics, and support the Purchasing Manager in achieving project goals re