Production Admin Coordinator

2 days ago

London, United Kingdom Charlotte Tilbury Full time

**What the job does**:
We are looking for a superstar to join Team Tilbury as our Production Admin Co-ordinator. You will be a key part of the Content team, focused on managing the payments of our suppliers, credit card statements and assisting in the production of exciting content to be published across all of channels. This role reports into the Head of Production.
- Setting up new suppliers on Netsuite, processing purchase orders and invoices
- Work with internal stakeholders to resolve invoice queries
- Managing all credit cards expenses and submitting within the set time frame
- Assisting the Production team across all Global campaigns and ecommerce shoots -coordinating call sheets, managing contracts, arranging cars and general admin support
- Organise and maintain in-house studio, kit room & styling cupboard
- Organise and maintain external props and clothing storage, logging in database what is loaned out and returned
- Arranging travel and accommodation for models, photographers & team when required
- Managing new product and organising regular check ins with our Product team to ensure availability ahead of shoot dates. Responsible for tracking updates and communicating updates to Producers when necessary
- Maintaining a good relationship with suppliers, studios, agencies and freelancers

**Requirements**:

- Understanding of beauty, fashion or creative industries
- Comfortable working in a fast-paced environment
- Proactive, self-starter with strong organisational skills
- Excellent communication skills to build relationships internally
- Strong attention to detail
- Team player qualities who is eager to learn and can grasp new information quickly
- A passion for Charlotte Tilbury products and the brand

**Benefits**
- Generous staff discount
- Generous monthly product gifting
- 25 days holiday plus bank holidays
- Hybrid, flexible working with core hours between 10am and 4pm
- Dog friendly office on Monday’s, Wednesdays, and Friday’s.
- Access to Tilbury Treats - discounts on everything from gym memberships to cinema tickets.
- Other fabulous benefits such as life assurance, birthdays off work and pension contribution.

WE WOULD LOVE TO WELCOME YOU TO OUR DREAM TEAM APPLY TODAY

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