Production Admin Assistant

4 weeks ago

London, United Kingdom Skinnydip London Full time

We are looking for a Production Admin Assistant to join our production team and assist Senior Production Coordinators to secure timely and successful deliveries. Responsibilities : • Assist the Senior Production Coordinators to accurately update and maintain PO information on internal systems. • Setting up new products/suppliers, download reports from in house system. • Working closely with Design team in reviewing packaging requirements for customers. • Track and update internal shipping schedule and cross check packing lists against scheduled shipments. Adjust shipment schedule were applicable. • Proactively follow up orders weekly with factories and chase shipment samples, QC reports and any documents for approval prior to shipment. • Quality checking samples against approved pre-production samples • Attend production meetings with Senior production coordinators and factories where required. • Raising invoices • Check and approve supplier invoices, liaise with finance team to arrange payments. • Cross check packing lists and delivery note against purchase orders. • Upload images on licensed portals. • Prepare commercial invoices for custom clearance. • Assist Senior Production Coordinator in any additional tasks to ensure timely production and delivery of all orders. What we need from you: • Minimum 2 years’ experience in working within administration in the fashion industry. • Strong organizational skills with the ability to prioritize. • Experience working with factories/ suppliers based in the Far East and India. • Being highly driven and able to work under pressure to meet deadlines • Proactive with problem solving skills and strong attention to detail • Outstanding communication skills both externally and at all levels internally. • Excellent knowledge of Microsoft Office, in particular, Excel. • Willing to adapt and take on new challenges and driven to continually improve. • Enthusiastic, self-confident and self-motivated.

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