Cover Co-ordinator and Data/exams Administrator/student Services Admin Assistant, Skipton Girls High School

**Salary: NSAT Grade E, SCP 6 to 8 £25,183 to £26,409 FTE. Actual salary £21,589 to £22,640 per annum**

**Contract: Permanent**

**Hours: 37 hours per week (Data and Exams Office Monday to Thursday 7.30am - 3.30pm (Student Services Office Friday 8am - 4pm) term time plus one week**

**Location: Skipton Girls High School, Gargrave Road, Skipton, North Yorkshire, BD23 1QL**

**About us**

**About Skipton Girls High School**

At Skipton Girls’ Highs School we provide an excellent and challenging education which seeks to enable all students to make maximum progress in their learning and gain a great sense of personal development and achievement. We strongly believe in personalisation and encouraging enquiring minds. The school highly values the importance of developing a community environment in which mutual respect and individual talents are nurtured.

**About Northern Star Academies Trust**

We are a mission-driven Multi-Academy Trust, with an unwavering commitment to nurture learning in a sustainable environment so that our whole community can thrive, aspire and succeed. We offer access to a professional and supportive community of academies, fellow senior leaders, and mentors to help develop and progress your career. Each school in our Trust is unique and all of our primary and secondary academies are rated ‘good’ or ‘outstanding’ by Ofsted.

**Main Duties / Key Responsibilities**
- Cover and Re-Rooming Co-ordination_
- Collaborate with the Assistant Headteacher and SLT to plan and manage cover efficiently, adhering to the SGHS Cover Protocols. This includes prioritising internal cover supervisors and utilising staff with allocated cover periods before considering external resources, ensuring a cost effective service.
- Oversee the arrangement of teaching staff cover, ensuring accurate records of all cover, including day-to-day absences, are maintained in SIMS. Engage supply teachers when internal cover (including the casual bank of cover supervisors) is insufficient, following SGHS procedures.
- With the support of the Data and Exams Manager, report on cover trends. Provide half termly recommendations for improvement, ensuring compliance with SGHS protocols and making adjustments to improve cover allocation efficiency.
- Manage and communicate room changes due to routine alterations or school events, ensuring all staff and students are informed in a timely manner.
- Liaise with SGHS Educational Visit Co-ordinator (EVC) to ensure all staff of trips are accurately recorded in SIMS and the most efficient combinations of staffing are explored to reduce cover costs.
- Data_
- Responsible for the development of individual reports using Assessment Manager - including the creation and maintenance of student report templates and behaviour for learning templates.
- Creating/updating marksheets, aspects and result sets in SIMS Assessment Manager in accordance with best practice and school procedures.
- To manage the end-to-end process for the student reports as per the school procedures, including design of templates, chasing missing information, checking accuracy of reports, data and target grades, formatting and producing the reports and supporting documentation all within the set out deadlines in the Data and Assessment calendar.
- To oversee the processing of CTF files for new students and leavers in a timely manner.
- Accurate and timely data inputting.
- Along with the Data and Exams Manager manage the annual data collection checking exercise, new student data collection and ensure any amendments are processed in a timely manner and in accordance with DfE guidance and data protection requirements.
- To support the Data and Exams Manager with the delivery of report including behaviour for learning and maintaining accurate student information in SIMS.
- Responsible for the administration and delivery of celebration gatherings.
- Examinations_
- Assist the Exams Officer in delivering the internal and external exams programmes including the processing of exam entries, data inputting/amendments/results/printing of timetables and seating plans.
- Assisting with the organisation and co-ordination of invigilators.
- Liaising with staff, students, parents, invigilators and external organisations.
- Assisting on exam days with the arrangements for access students and the collation, checking of exam boxes and distribution of exam papers to exam boards.
- Assisting with the distribution of exam results and resit information.
- Providing general exam administration support.
- Clerical/Administration - Student Services_
- Support maintenance of registers, collate attendance statistics and follow-up absences as agreed with Attendance and Student Services Manager.
- Be a point of liaison between parents, students and teaching staff.
- Provide information to individual groups of students as required.
- Produce, collate and distribute publications to parents and students as agreed by Attendance and Student Services Manager.
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