Event Management, Technology Executive

2 weeks ago

AshbyDeLaZouch, United Kingdom Ashfield Event Experiences Full time

**Reporting to**: Account Manager

**Key Responsibilities**

**System Build and Management**:

- Manage engagement tools (e.g. Q&A / polling)
- Brief technology suppliers to obtain quotes, review quotes and reconcile costs
- Ensure all deadlines are met for each project
- Liaison with the project delivery team and client with development of all technology elements of the event
- Manage and co-ordinate client requirements with all technology suppliers
- Work with Studio Manager to resource creative staff required
- Contribute to project running order where applicable
- Support project delivery team to contribute with weekly status reports, call agendas, minutes and critical dates planners
- Travel on-site to conduct site inspections and undertake planning meetings with all suppliers when required
- Travel on-site to manage technology requirements
- Travel on-site as part of an on-site team when required
- Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines
- Deliver first class customer service in line with clients’ objectives
- Add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution

**Client Liaison and Development**:

- Set-up and maintain client files from confirmation of events to completion and evaluation
- Manage client communications and associated timelines
- Attend meetings and liaise with clients where applicable to establish, maintain and develop relationships
- Plan, attend and execute client planning meetings - face to face, WebEx and / or telecon, where required
- Attend client debrief post event

**Financial Management**:

- Accurately deliver financial aspects of events in line with company processes and procedures
- Assist with identification and documentation of cost avoidance / saving measures
- Support the preparation and maintenance of budgets, throughout the lifecycle of each event
- Raise supplier POs in the company Oracle finance system
- Approve all client invoices prior to despatch
- Execute effective scope management - to identify and charge clients for out of scope activities
- Cost efficient time management

**General**:

- Effective interaction with other departments - e.g. Business services, IT, Finance, Creative Services and Venue Finding
- Accurate written and verbal communications
- Comply with all client and company privacy and security protocols
- Achieve all client and company driven Service Level Agreements (SLAs) for all events
- Maintain good long-term relationships with suppliers, to ensure the best value for money for clients
- Comply with all company and client policies and procedures, including those relating to Health & Safety and crisis management ensuring given deadlines are met at all times
- Comply with all client and company privacy and security protocols

Work remotely
- Yes

**Job Types**: Full-time, Permanent

**Salary**: £19,000.00-£24,000.00 per year

Additional pay:

- Loyalty bonus

**Benefits**:

- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Flexible schedule
- Gym membership
- Life insurance
- Referral programme
- Sick pay
- Wellness programmes
- Work from home
Schedule:

- Monday to Friday
**Experience**:

- Event Management: 1 year (preferred)
Reference ID: HRDAEE 099

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