Office Manager

Boat Rocker Media (TSX: BRMI) is the home for creative visionaries. An independent, integrated global entertainment company, Boat Rocker’s purpose is to tell stories and build iconic brands across all genres and mediums. With offices around the world, BoatRocker’s creative and commercial capabilities include Scripted, Unscripted, and Kids & Family television production, distribution, brand & franchise management, a world-class animation studio, and talent management through Untitled Entertainment. A selectionof Boat Rocker’s projects include: _Invasion_ (Apple TV+), _Orphan Black_ (BBC AMERICA, CTV Sci-Fi Channel), _Dear_(Apple TV+), _Billie Eilish: The World’s a Little Blurry_ (Apple TV+), _The Next Step_ (BBC, Family Channel, CBC), _Daniel Spellbound_ (Netflix), and _Dino Ranch_ (Disney+, Disney Junior, CBC).
The Role:
**Responsibilities**:

- General Reception: answering and directing phone calls appropriately, dealing with couriers and all mailing, greeting guests etc.
- Organizing incoming office invoices and sorting/distributing appropriately.
- Ordering office and kitchen supplies and dealing with all vendors.
- Liaising with IT (regarding day to day, equipment & AV), Property Managers, General Contractors, Security, all service providers and outside parties.
- Organizing office events and the responsibility for the general look and feel of the office.
- Effectively maintain executive schedules, including market schedules, registrations and deadlines.
- Prepare and/or courier electronic or physical screening packages to international clients.
- Prepare and assist with Brands Team mail outs for competition winners and influencers
- Assist with filing and organization of department materials and information.
- Supporting licensee events, updating marketing materials.
- Coordinate all market and dedicated sales trips for executive team - flights, accommodation, airport transportation.
- Package and ship sales materials, catalogues, business cards, and supplies for markets and conferences.
- Complete detailed research on assigned projects and tasks.
- Order/pick up meals and beverages for client meetings and events.
- Provide team meeting support, including scheduling and materials preparation.
- Schedule breakfast/lunch/dinner reservations and ground transportation.
- Provide assistance to upper level management, including preparation of expense reports, calendar scheduling and beverage/meal runs.
- Helping to collect required documents from licensees (e.g. insurance certificates, manufacturers agreements, trademark licences)
- Delivery/collection of official documents where required.
- Accurately enter data into rights management system, asset management system and other databases or spreadsheets.
- Other duties as required by Management.

Qualifications and Skills:

- Skilled at booking meetings and maintaining multiple calendars.
- Skilled at performing multiple tasks in an environment with dynamic priorities.
- Demonstrated experience in providing administrative support.
- Demonstrated experience in data entry.
- Proven problem-solving skills.
- Ability to communicate effectively in verbal and written form
- Competent with MS Office suite
- Flexibility to work additional hours as required.
- Flexible and adaptable
- Self-motivated, takes initiative

Why Boat Rocker?
- Boat Rocker is the home for creative visionaries. You’ll work with a team of passionate, creative and fun individuals who have a passion for stories and storytelling
- Competitive salary along with a comprehensive healthcare and dental benefits package, including access to an Employee Assistance Program
- Support for your career progression through opportunities for learning and development, including access to Diversity, Equity and Inclusion (DEI) learning via our DEI partner, The Canadian Centre for Diversity & Inclusion
- Summer hours and additional time off during the winter holidays
- Hybrid work environment
- Opportunities to connect with teammates across the company both virtually and in-person through various team-building events and activities