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Document Controller

2 weeks ago

North East, United Kingdom Murphy Group Full time

**Document Control (Rail) Leeds**

**Welcome to TRU East**:
The Transpennine Route Upgrade (TRU) aims to deliver faster, longer, more frequent, and more reliable services across the north of England, from Newcastle, Hull and York towards Manchester and Liverpool via Leeds.

The aim of the TRU Alliance is to transform the East of Leeds route allowing people to travel faster, more reliably and in greater comfort between the North’s great cities. Providing passengers with more choice, more seats, and better facilities on a safer, cleaner, more environmentally friendly railway.

A fabulous opportunity has arisen for a proven Document Controller to join an established team. If you are organised, conscientious and an experienced Document Controller, this could be the role for you

The ideal applicant would ,provide assistance, support and advice on all document control issues within the BU / Sector and effectively manage all document control aspects for allocated Projects.

**What you will be doing**:

- Encourage a document control culture and awareness within the Project / BU / Sector teams.
- Ensure the Sector / BU / Project teams adhere to group procedures and governance.
- Maintain professional working relationships with team members and stakeholders.
- Delegation of appropriate work to junior staff, whilst maintaining accountability
- Cover work for other DCs as required.
- Document Control Delivery
- Ensure document control is the focal point for all construction documentation and is manged in a controller manner.
- Ensure document control requirements are administered as per contract requirements and within agreed timescales.
- Ensure only approved, current documentation is available for use by all relevant parties at the point of use.
- Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or the purposes. Ensure they are clearly identified and/or stored separately. Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use. Carry out periodic checks to ensure compliance.
- Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEsis permanently available or transferred to the JMS CDE prior to contract completion.
- Create and maintain document registers as required.
- Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
- Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status(reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire documents legible.
- Assist in the creation and maintain distribution lists / workflows / review cycles.
- Ensures there are no errors in filenames before submission of electronic files.
- Ensure documents have been reviewed and approved by a competent person as per contract requirements.
- Ensure the reason for change is recorded when documents are revised.

**About Murphy**
- Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities.
- Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support.
- Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy’s inclusive culture.

If you think Murphy is the place to help you thrive in a great team dedicated to delivery and engineering excellence, and want to work in an inclusive team culture that rewards performance and drives personal development, then get in touch.

**What you’ll get in return**
- Dedicated and continued investment in your professional development.
- 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year
- Discretionary annual bonus
- Above market rate contributory pension scheme
- Other benefits if applicable
- Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc
- Considering applicants’ skills, experience, and ability to do the job before asking about criminal convictions
- Ensuring that the circumstances of any convictions are fairly assessed before a decision is made