Facilities Administrator

3 days ago

Stockport, United Kingdom Vitality Full time

5 days a week in the office.

**Overall Job Purpose**

To provide Facilities assistance services across all areas of the business within the specific location.

**Accountabilities**
- Collate and record sustainability data for all 3 sites ensuring accuracy for reporting to both Discovery and UK business
- Assist with the new starters process, ensuring relevant 4ME calls are logged, taking ID photo’s and producing access cards
- Assist with the leavers process ensuring relevant 4ME calls are logged, removing access from the KABA system, arranging couriers to collect IT kit
- Use of 4ME system to manage and action Facilities calls for the business
- Work closely with the other Facilities Administrator in the team also includes cover for sickness and annual leave
- Main cover for reception for lunchtimes and ad hoc days as required
- Assist as and when required with opening incoming post and sort to relevant business areas to ensure timely and accurate delivery as and when required
- To collect outgoing post as and when required from all areas of the business and ensure that it is ready for collection by the designated time
- Action/assist with requests for general stationery for own area/the business
- Manage archived documents ensuring destruction dates are adhered to
- Facilitate meeting room set up in accordance with on-line booking requirements to assist the business
- Provide assistance with small moves and changes where required
- Receive and reconcile in-coming deliveries and distribute to correct locations in a timely manner ensuring business continuity
- Provide cover and assist as required in other areas of the Facilities Team
- Provide any other business assistance as required at the specific location
- Ensure that local and role specific Treating Customers Fairly requirements are met in line with your key outputs
- Process invoices on the companies Finance system

**Skills Required**:
Essential
- PC Literacy
- Good communication skills
- Word and Excel - intermediate

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