Assistant Administrator/bookkeeper

You will also be taking part in organising Islamic religious events such as Eid-e-Milad, Dhikar mehfils, Khatums, nikkahs as well as providing admin support during funerals taking place in the Mosque.

**Administration skills**
- Proven track record in office administration or similar position
- Familiarity with office procedures and basic accounting principles
- Strong organizational and time management skills
- Attention to detail and problem-solving abilities
- Ability to work independently and as part of a team
- Practical knowledge of office devices such as printer, photo copier.
- Excellent knowledge of MS Office (Mainly Word & Excel)
- IT literate with good typing skills
- Data entry and record management
- Filing documentation and maintaining accurate records
- Very good organisational and multi-tasking abilities
- Basic knowledge of Health & Safety
- Diary management
- Customer services
- Knowledge of purchase order process, quotations, invoices & payments
- Any knowledge or experience in event management support will be huge advantage

**Communication Skills**
- Excellent communication skills in English, both written and oral
- Oral communication in Urdu, Punjabi or Mirpuri will be huge advantage
- Phone etiquette

**Qualifications**
- Must have GCSEs grades 9 to 4 (A* to C) or equivalent qualifications, including English and maths with minimum 5 years trackable work experience within office environment
- A Level grades A* to C or equivalent in English and / or Maths is highly desirable

**Range of duties**
- Work closely with Administrator, Treasurer and Assistant treasurer to ensure financial elements of the organisation are achieved on a regular basis and in a timely manner such as bookkeeping, purchase orders, invoices, payments to contractors, banking & account management reports
- Provide admin support in organising religious events, nikkah ceremonies, seminars, training programmes, funerals and khatums
- Preparing monthly staff timesheets for payroll
- Support HR
- Customer service
- Diary bookings
- Scheduling management meetings and taking meeting minutes
- Overseeing cleaning staff
- Overseeing annual maintenance schedule
- Liaising with contractors to ensure all systems are serviced in a timely manner
- Providing support in implementing Health & Safety & Fire Safety
- Any other admin tasks assigned by the management

**Hours / Times**
- You'll be working 03 shifts per week between Mon - Sat (06 hours per shift). Timing are negotiable, for instance you may be able to work 9am-3pm or 10am-4pm or 11am-5pm. Two week rolling rota will be implemented. for instance, week-1, Mon to Wed, week-2 Thur to Sat.
- Approximately 78 hours per month on average
- You’ll also will be required to cover holidays & absences of other admin team members so flexibility is important

**Benefits**
- 5.6 weeks paid holidays per annum including bank holidays
- Monthly pay via BACS
- Health & safety training
- Fire safety training
- Further training prospects during course of employment
- Free on-site parking

**Job Types**: Part-time, Permanent

Pay: £11.50 per hour

Expected hours: 18 per week

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Application question(s):

- UK Resident with no restrictions on taking up permanent employment

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Office admin: 5 years (required)
- bookkeeping / accounting: 2 years (required)

**Language**:

- English (required)

**Location**:

- Bradford (preferred)

Work Location: In person

Reference ID: AdminAssist/090524