Facilities Coordinator

IMServ is one of the UK’s leading data collection and energy metering experts, delivering award winning services to more customers in more places, meeting industry targets and becoming a benchmark for excellence. We offer a range of specialist metering technology for electricity, gas and water along with highly accurate energy data collection services. All this is wrapped up with an easy-to-view online data management analysis and reporting software.

**PURPOSE OF ROLE**:

- To ensure that the building maintenance and general housekeeping is undertaken to a high standard. That it is cost effective and complies with legislation and company procedures.
- Managing the day-to-day operational and property compliance at the Corporate Head offices and any other business facilities owned or occupied by at IMServ.
- Provide compliance reporting and technical support to ensure the safe and efficient use of the business facilities and assets.
- To provide on call for out of hours support

**MAIN RESPONSIBILITIES**
- Facilities and Property Management
- Managing 3rd party contractors who provide services on FME.
- Complete the weekly bell tests and legionella (recording). Ensure that records are kept up to date and can be audited when required.
- Book and manage yearly PAT testing.
- Planning and supervising building maintenance and repairs.
- Receiving and dealing with reports of breakdowns, damage or general repairs and then managing the repair
- Maintain building safety to protect occupants, visitors and contractors.
- Accountable for fire safety prevention and security systems.
- Support H&S Office to planning emergency evacuation alongside office safety procedures.
- Performing routine building inspections and producing condition reports. Gather details for capital investment required following inspections.
- Recommending preventative building works and refurbishment
- Managing all facilities contractors on site. Ensuring best practice and high quality, safe working practices are maintained.
- Check Risk Assessments from 3rd parties on FME tasks
- Completion of routine checks on all plant and machinery as needed, ensuring all records are accurate and up to date. Liaising with maintenance company. HVAC, Compound
- Liaising with landlord and local authority in relation to building safety, condition and security.
- Accountable for the access/ID cards and system including reporting on lost/ forgotten cards.
- Available for Emergency call out and liaison with M & E contractor.
- Oversee Waste management including tracking and record keeping in line with ISO, legislative and ESG objectives.
- Support on requests from Health and Safety, ESG or ISO as required.
- Liaising with Security Company
- Management of security system and liaising with supplier
- Maintain the CCTV with 3rd party contractors, ensure that cameras are working and pictures are clear.
- Comply with Data Protection law with regards to CCTV when requesting access.

**PERSON SPECIFICATION**:

- Strong communication skills verbally and in writing.
- Previous Building and Facilities experience
- IOSH certified
- ISO 14001 Certified
- Passionate about delivering exceptional customer experience to internal and external stakeholders.
- Competent user of Microsoft Word, Excel and Outlook.
- Ability to manage own workload to meet deadlines.

**COMPANY BENEFITS**:

- 28 days annual leave plus Bank Holidays (pro rata)
- Annual leave Buy & Sell scheme
- Enhanced Salary Sacrifice Pension Contributions
- Life Assurance up to 6 X Base Salary*
- Simply health - Healthcare plan (Upgrades available)
- In Office & Out of Office Social Events
- Retailer Discounts Platform
- Employee Assistance Program
- Wellbeing Centre
- Car Salary Sacrifice Scheme*
- Reward & Recognition
- (*Length of service & T&Cs apply)_

Our people are our main asset. We strive to ensure they remain happy, competitive, and fulfilled - helping to propel our business forward and ensure we remain customer-centric and competitive. We are proud to remain the UK’s leading and growing energy data collection and meter operations service provider.

These are the key drivers of our business, that our customers really look to us for.

(Please note that we reserve the right to close this position before the expiry date)

Pay: £40,000.00 per year

Additional pay:

- Yearly bonus

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking

Application question(s):

- Are you happy to work from our Milton Keynes office 5 days per week?

**Experience**:

- ISO 14001: 2 years (preferred)
- Facilities management: 3 years (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person