Management Support Officer

6 days ago

Preston, United Kingdom RSR Police Full time

Red Snapper Recruitment are currently looking for an experienced Secretary/Receptionist to work on a full-time contract as a Management Support Officer with a local Police Force.

The role will be based in Preston, Lancashire.

Job purpose:
To provide comprehensive secretarial and administrative support to Head of Estates and Facilities Management and the departments Senior Management Team.

**Responsibilities**:

- Dealing with incoming enquiries, including where appropriate, response, redirection, attachments and related enquiries
- Providing secretarial and administrative support by undertaking word processing, copying and circulation of documents
- To take and transcribe minutes at various meetings
- Managing diary time and co-ordinating the diaries of management team as required
- To administer the Duty Management System for the Senior Management Team
- To arrange meetings and functions and make necessary travel arrangements, reserve accommodation and itinerary preparation as required
- To communicate with members of other departments, divisions and outside agencies on a variety of issues, maintaining strict confidentiality
- To raise purchase orders, as required
- Deal with telephone and personal enquiries, using tact and diplomacy and responding to queries wherever possible
- Provide secretarial assistance to other members of senior management as required
- To maintain all filing systems, manual and computerised
- To ensure standards in the main filing room are maintained

Experience and Knowledge:

- Previous secretarial experience inc diary management
- Experience of taking minutes and accurately transcribing minutes
- Experience of dealing with confidential information
- Experience of planning and prioritising workloads
- Experience of composing letters and memos and responding to routine correspondence
- Experience of keeping accurate records and maintaining filing systems

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