Buying Admin Assistant

**Job Role**:Buying Admin Assistant **Reporting to**:Assistant Buyer **Location**:Head Office, White City Place, London **Contract type**:Full Time, 37.5 hours per week **Workplace Type**:On-site **ME+EM Culture** ME+EM is one of the UKs fastest-growing luxury fashion brands. As a direct-to-consumer business we operate in a truly multi-channel sense with six London stores, as well as concessions in Harrods and Selfridges, supporting a rapidly expanding global digital business. In the past 12 months sales have more than doubled to over £50m, and we now sell in more than 75 countries. We are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and aren't afraid to take risks. Everyone contributes to our success at all levels, and that's precisely what makes being a member of the team so rewarding. Our goal is to make ME+EM as diverse and inclusive as we possibly can and so, with that in mind, we have put into place processes and targets to help us achieve that goal. We make sure everyone has a voice with annual engagement surveys, employee-led committees, focus groups and quarterly town hall meetings. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyones hard work is rewarded. **Responsibilities**: **Purchase order Management**: - Ensuring all information is gathered in a timely fashion for the POs to be raised (size breakdown created/ cost information / bar code information etc) - To accurately raise the POs in accordance with the critical path. - To accurately amend all POs to reflect any changes made during the product process. - Ensure GS1 Bar code sheet is updated and cross referenced (daily) with Labelon and suppliers bar code orders are accurate. - Create the commodity codes for all styles being delivered. **Sample Management** - Log all samples received at head office in the sample tracker (proto, fit, shoot, press) from the suppliers/ warehouse and distribute accordingly. - Ensure all fit samples (and any additional reference samples) are prepared and on the fit rail in advance of the fit meetings. - Ensure all the proto/ meeting samples are steamed and presented on a rail in advance of the meetings. - Send all samples back to the supplier/ warehouse in a timely fashion. - Collate bulk samples or fabric/ yarns for retouches following the Book Shoots - Collate previous fit samples/ archive for the Design and Technical team when requested. - Sample Housekeeping including sample sales & archiving. - Create and manage a Press Tracker with all samples logged in and out. **Pre Prod & Shoot Sample Management**: - Print the Pre prod sheets and pull out all the required samples - Ensure the Pre production meeting samples are steamed, labelled and presented on a rail, in order, in advance of the meetings. - Pull out all the supporting accessories for the pre prod/ shoot - Ensure the Studio is set up for the pre prod meeting - Attend the pre prod meeting to create the contact sheet. - Pack up samples for the shoot, ensuring the product is well protected. - Attend the shoots to support the Producer, ensuring all samples are steamed, labels removed, outfits organised in priority order and style notes are followed, unpacking and repacking all samples. - Receive the samples back from the shoot and log in accordingly. - Send relevant photo shoot samples to Twenty Twenty **Boards**: - Create and support the updates of the Digital Intake Boards per month - Create and support the updates of the Digital Shape boards per season - Create and support the updates of the Pricing Trackers per season per supplier. - Create and update the Fabric Commitment board, to include a swatch of fabric and information on supplier/ stock meters/ cost **Additional tasks**: - Build and maintain good working and professional relationships with head office, store and warehouse teams. - Build and maintain good working and professional relationships with the supply base. - DHL / Couriers - Department filing - Enter Product information for all styles into the Product Bible/ Product Launch doc per book (web measurements, wash care, compositions) Deadline Pre Prod week for same book month. - Ensure the Office and Studio is kept tidy daily. - Order DHL supplies. - Please note this is not an exhaustive list of tasks_ **Skills and Experience**: - A minimum of 1 years experience in industry in a Buying Office and/or in a similar role - Proficient in Excel **Employee Benefits**: - 25 days annual leave + 8 bank holidays and a day off to celebrate your birthday - Discretionary annual bonus scheme - Generous Staff Discount of up to 70% off and Sample Sales - Generous Friends and Family Discount - Company Pension Scheme - Employee Assisted Program (EAP) offering annual health checks, financial wellbeing support and physical and mental wellbeing services - Length of Service Awards - Employee referral incentive - Monthly social and wellbeing eve