Facilities Coordinators

6 days ago

Southall, United Kingdom ADI Group Full time

We are now looking for 2 Facilities Coordinators to join our team in Southall, London on a part-time basis

You will be working as a focal point for facilities engineering helpdesk administration, you will be expected to support all helpdesk, administration and business functions within the company. Primary user to Shires CMMS for FE contracts, responsibilityover coordinating and maintaining system, for all works and maintaining all records within CMMS via FE processes. Including planning costs, preparing relevant documentation and establishing strong relationships with our site maintenance teams.

**Hours of Work**: Flexible hours

**Salary**:Competitive

**Facilities Coordinator Duties**:

- To provide 1st line contact for all helpdesk enquiries and service support to customers and suppliers
- To liaise with customers and suppliers for the speedy and effective delivery of products and services
- To be responsible for the following activities
- Coordinating all planned and reactive maintenance work within contract
- Planning and arranging sub-contractors, labour and ordering of materials
- Forecasting costs for planned and reactive maintenance works
- Financial recording and tracking
- Finance reporting
- Service & compliance reporting from Shires
- Ordering equipment and services for projects
- Establish strong working relationships with site teams within contract
- Regular reporting to Engineering Manager
- To ensure all documentation and records are maintained within the CMMS for compliance purposes, in line with FE processes.
- Invoicing clients/billing & revenue collection
- Providing accurate weekly and monthly performance, compliance and financial reports as required by the Engineering Manager

**Facilities Coordinator Requirements**:

- 5x GCSE’s at Grade C or above to include English and Maths (Desirable)
- Experience of working in a similar role (Desirable)
- Administration and financial management experience (Desirable)
- Excellent Excel, PowerPoint, Word and Outlook skills
- Excellent customer service and communication skills
- Ability to input, process and interpret data with attention to detail
- Strong organisational skills and ability to work flexibly
- Good general computer skills.
- Experience of Microsoft Office to include Word, Excel and Outlook
- Ability to work to targets and deadlines
- Ability to communicate clearly and persuasively
- Ability to think on your feet and act decisively
- Ability to motivate others
- Problem solving capabilities and ability to grasp concepts easily
- Ability to work in a logical and systematic manner
- Ability to make decisions and use own initiative
- Creative, comes up with ideas
- Prepared to learn new skills
- Confident and Self-motivated
- Ambitious and resilient
- Team player
- Prepared to learn new skills

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