Pa to Co-ceo

**The role**

Do you have previous experience of providing PA support and an interest in live entertainment? Do you have exceptional organisational and communication skills? Then this role could be perfect for you

The PA will be the first point of contact in dealing with correspondence for the Co-CEO, ensuring efficient diary and inbox management, making travel arrangements, and assisting in planning team events and meetings.

**What you’ll be doing**
- Act as a first point of contact to the Co-CEO providing high level, confidential, administrative and project support services.
- Work collaboratively as part of the wider LW Theatres team, particularly the Co-CEO’s direct reports, the EA to our other Co-CEO and the Office Manager.
- Act as the first point of contact for the Co-CEO, ensuring there’s an effective flow of information to and from their teams and key contacts.
- Manage and maintain the diary of the Co-CEO; arranging meetings and ensuring meeting requests are reviewed and prioritised appropriately.
- Attend and take meeting minutes as required by the Co-CEO.
- Support the smooth and effective running of the Senior Leadership Team (SLT) meetings by:
- Diarising the meetings and booking rooms and any required equipment
- Collating and circulating agendas
- Taking minutes and record action points, as appropriate
- Coordinate team away days, theatre visits or other company events as required.
- Draft both internal and external correspondence on behalf of the Co-CEO, as required.
- Ensure the claims for expenses for the Co-CEO are reconciled and submitted on a regular basis.
- Ensure the Co-CEO is fully briefed for meetings and made aware of actions required in good time.
- Organise client events, invite RSVPs and business gifts as required.
- Coordinate holiday requests, approvals and tracking within the Co-CEO’s direct reports.
- Take initiative and find areas where assistance is needed in supporting the work of the Co-CEO.
- Coordinate travel plans (including international) and itineraries as required.
- Provide administrative support on projects as required by the Co-CEO.
- Support as cover for reception when our Receptionist is on lunch or on leave (as directed by the Operations Coordinator / Office Manager).Work closely with the EA to the Co-CEO and MD, LW Tickets on various projects and work assigned as applicable.

**What we need**
- Excellent communication skills
- Significant and recent previous experience in a PA, coordinator or administrative role supporting at a senior level
- Experienced in collating and reviewing meeting packs and minuting meetings
- A self-starter with a strong sense of responsibility who can work in a dynamic, fast paced environment whilst managing a busy workload with mínimal supervision
- Ability to work efficiently under pressure, be resourceful and have creative problem solving skills
- Excellent organisational skills and attention to detail
- Be flexible and adaptable. Able to react to changing priorities and unexpected hurdles/challenges as they arise.
- Be able to demonstrate proven experience in prioritising deliverables and planning workload
- Highly resourceful and positive, with a “can do” attitude
- A calm and unflappable approach
- Experience in live entertainment is preferable but not essentialCreative approach to building presentation materials

**Applications Closing**: 30 th September 2025

**Diversity & Inclusion**

At LW Theatres, we pride ourselves on being a family of individuals and actively welcome applicants from all backgrounds - it’s one of our core values and we believe celebrating our differences is key to success.

At the heart of our Company is a culture of inclusion where everyone feels seen and heard and can be themselves at work. Regardless of your background, all we ask is that you have the skills and experience required and the desire to succeed. In return, we pledge to ensure that our selection process is both transparent and fair.