HR Administrator

**Details**:
**Reference number**:

- 348282**Salary**:

- £26,750**Job grade**:

- Other- HL4**Contract type**:

- Permanent**Type of role**:

- Human Resources**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- WestminsterAbout the job

**Job summary**:
As a HR Administrator you will be acting as the reception point of contact to all colleagues and members of the public to answer queries/triage or escalate to other teams.

**Job description**:
**You’ll be accountable for**:

- Setting up and co-ordinating meetings.
- Drafting letters and preparing packs for formal meetings/hearings.
- Taking notes if required at formal meetings/hearings, ensuring an accurate record of proceedings is kept.
- Drafting letters in line with the sickness absence triggers and policies on long-term and short-term sickness absence management.
- Drafting Occupational Health referrals.
- Update medical certificates if required and file on personnel record.
- Monthly inputting of new starters onto the HR System (currently ResourceLink).
- Monitoring probation forms and escalate issues to the HR Advisor.
- Drafting reference letters for current and ex-employees.
- Responding to enquiries to the HR inbox and covering the main telephone line.
- Process security clearances for renewals.
- Support the HR team when required and cover work for the other members of the team in their absence.

**Person specification**:
**What we’re looking for**:

- Experience of working in a HR team or have strong administrative experience of providing administrative support to managers on a variety of processes.
- Ability to communicate effectively, both orally and in writing.
- Ability to prioritise workload, often to tight deadlines.
- Excellent interpersonal and customer service skills and the ability to represent the HR to House of Lords Offices, and to the House of Commons, PDS and members of the public.
- Ability to work effectively as part of a team and show flexibility towards covering the work of the HR team.
- Good judgment and ability to use tact and discretion at all times.

**It would be even better if you had or if you’re willing to learn**
- Experience of using HR IT systems.

**Benefits**:
**What you’ll get in return**:

- 30 days annual leave (increasing to 35 after one years’ service).
- Generous pension scheme.
- Discounts from well-known brands and retailers.
- Parliamentary health and wellbeing programme.
- The opportunity to witness history in the making

Things you need to know

**Selection process details**:

- Feedback will only be provided if you attend an interview or assessment.**Security**:
- See our vetting charter (opens in a new window).- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- Please note this Post is NOT regulated by the Civil Service Commission.-
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- Recruitment Team
Recruitment team