Team Administrator

2 weeks ago

Manchester, United Kingdom Savills Management Resources Full time

**Purpose of the Role**

To provide day-to-day administrative and general support to the Health & Safety Consultancy team. Ensuring health and safety reports and documents are completed and issued in a timely manner to help maintain divisional compliance. Creating and drafting key compliance documents with accurate information, to assist consultants in working efficiently and effectively.

**Key Responsibilities**

- Issue all reports generated by the consultancy team, with follow up quotations as required.
- Organise travel for Consultants using travel portals.
- Organise meetings and events, including preparing agendas.
- Proof read and QA reports and documents as required.
- Write minutes at team meetings, internal and external meetings when required, and/or using dictation equipment.
- Data management and collation; assist in preparing and analysing key report information for all Consultants.
- Generate monthly billing reports and fee tracking management.
- Assist finance team with debt recovery as required.
- Coordinate with mobilisation team and property managers to ensure new properties under management achieve base compliance.
- Diary management; coordinating Consultant diaries, scheduling site visits and lone working supervision.
- Preparing and submitting Expenses / Mileage claims
- Communications and marketing; ensure our internal intranet is regularly updated, produce brochures and material when necessary.
- Assist H&S Consultants, team leaders and Consultancy Support with various duties from time to time.

**Skills, Knowledge and Experience**

- Ability to review and maintain multiple inboxes and diaries
- Ability to multi-task, manage own time effectively and use initiative.
- Good administration skills.
- Good planning and organisational skills.
- Attention to detail.
- Good interpersonal/verbal and written communication skills.
- Energetic and self-motivated.
- Pro-active/takes ownership of responsibilities.
- Ability to work well under tight deadlines.
- Friendly and well presented with ability to be client facing
- Have a “Can Do” attitude.

Working Hours - 37.5 hours pw (0830-1700 or 0900-1730)

LI-DNI

Please see our Benefits Booklet for more information.

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