Part Time Receptionist

2 weeks ago

Glasgow, United Kingdom Clinisys Full time

Clinisys is a global provider of intelligent diagnostic informatics solutions and expertise designed to redefine the modern laboratory, across healthcare, life sciences, and public health. Millions of diagnostic results and data insights are generated every day using Clinisys’ platform and cloudbased solutions in over 3,000 laboratories across 34 countries. Headquartered in Tucson, Arizona, and Chertsey, England, Clinisys’ mission is to enhance the effectiveness of diagnostic workflows in any laboratory or testing environment and keep citizens and communities healthier and safer.

**Purpose**
Ensure the smooth day-to-day running of the reception and office administration.

**Role is part-time AM only 22.5 hours per week**

**Reception**
- Answer incoming calls promptly and in a friendly, professional manner and taking the appropriate action to resolve the call.
- Sort and action all incoming mail
- Meet and greet visitors make them welcome, offer tea/coffee
- Ensure security to the building is maintained by issuing all new staff with security passes and providing all visitors with a visitor’s pass and requesting them to sign Visitors Book. Photograph all new staff to provide photo ID security passes.
- Ensure that the meeting rooms are maintained to a high standard, this includes coordination of meeting room bookings and ensuring that the rooms are set up appropriately at all times.

**Administration**
- Administration of Clinisys Travel
- Preparation and issue of any purchase orders following ISO purchasing procedure
- Match purchase order to purchase invoice and obtain internal approvals.
- Review expense coding and update Sage with purchase invoice detail
- Payment of purchase invoices via BACS on a monthly basis.
- Review and control or supplier accounts.
- Reconciliation and control of petty cash.

**Skills needed to be successful**
- Extremely presentable
- Good telephone manner and articulate
- Hardworking with a friendly yet professional manner
- Accurate, organised and a good team player
- Good keyboard skills, Microsoft Word, Excel

**Required Experience & Education**
- Standard level of education
- Previous reception roles

**Role is part-time AM only 22.5 hours per week

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