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Support Medical Secretary
2 weeks ago
To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. This work involves a significant use of the Trusts computer systems, SF4, Lorenzo, EPR, Big Hand, Bluespier and Word Microsoft Office. Ensure all clinical letters are completed and dispatched, where possible, within the 10 day standard as directed by the Trust liaising with medical staff to encourage dictation and signing of letters in a timely fashion. Process incoming mail, date stamping, prioritise and distribute as necessary on a daily basis including processing all miscellaneous Prioritise own work schedule as required.
Also checking for missing dictations and alerting the Consultant or Team. Identify and arrange urgent out-patient appointments, and investigations to include multi departmental scans and biopsies with the consultant and their team. Urgently marked results/information to be brought to the early attention of the Consultant or Team. Assist the Senior Medical Secretary with RTT patients on MS2, C and U stream, checking all investigations are being arranged in the appropriate timescale to assist the RTT process.
Updating the diagnostic waiting list accurately and promptly. Ensure all results and any other documentation is scanned into the correct section of the patients EPR record, performing a quality assurance check for each scanned document. Complete Inter Provider Transfer forms accurately to effectively coordinate patients pathway with other hospitals. Maintain all patients demographics are up to date and if necessary contacting the patient or GP to ensure demographics are accurate and complete thus meeting information Governance and Data Quality Standards and preventing DNAs.
Deal with Advice and Guidance letters promptly
