HR Coordinator

**Job Title**:HR Coordinator
**Location**: Hybrid - located in either Sheffield, Manchester, Birmingham, Towcester, Norwich or Glasgow
**Salary**: £24,960 pa
**Contract Type**: Permanent
**Hours**: Full Time, Monday to Friday

Right to live & work within the UK is required for this role.

**About Us**

Optima Health are the UK market leader of Occupational Health and Wellbeing services. Our heritage can be traced back to 1947 where we were pioneers in the provision of Occupational Health and have led the way ever since, bringing new and innovative solutions to employers across the UK. We can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. We work with over two thousand businesses, in various industries, and our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey. We are committed to making this a really great place to work, so together, we live by our values; We are one team, we do the right thing, we are shaping tomorrow, and we are never too big to care.

**Role Summary**

To work in conjunction with the HR Advisory team to ensure the smooth running of HR related processes in the company, in particular, but not limited to attendance management, data upkeep and report management. Working with the HR Manager and HR team members, the post holder will maintain high standards of HR data management and adherance to processes and policy.

The HR Coordinator will deal with a combination of administration tasks as required, as well as manage the sickness absence process of employees. From logging sickness to liaising with managers regarding any formal action that may be required. Where possible, this role will also allow for shadowing of HR processes to enable the HR Coordinator to gain experience in other areas of HR employee relations.

**Main Duties and Responsibilities**
- Monitor the sickness inbox and log sickness on the HR system. Contact managers with regards to Return to Works and any triggers that are hit, ensure employees have letters regarding sick pay limits where required and liaise with payroll as required regarding sickness pay.
- Ensure the sickness report is submitted to the payroll as required each month.
- Provide general administrative support to the HR Department, for example by issuing documentation to employees.
- Assisting managers with collating information on probationary reviews, annual appraisals, and training records and ensure they are recorded centrally on the HR system.
- Update and cleanse the HR system.
- Provide monthly reports to be used as required by the HR Manager and HR Director.
- Develop and maintain effective working relationships with managers and employees across the business.
- Ability to work collaboratively within the HR team, as well as independently.
- Serve as first point of call for all employee and line management enquiries regarding HR procedures & administrative duties and signpost these appropriately in the department.
- Answer basic employee enquiries regarding terms and conditions of employment in conjunction with advice from the wider HR team and HR Manager.
- Requesting support from HR team and HR Director on complex HR queries and issues.
- Assist with formal and informal meetings and note taking where required.
- Deliver Management training.
- Any other reasonable management request
- Lead by example and be an inspirational role model for the Optima Health values we are ONE TEAM; Doing the RIGHT THING; we are SHAPING TOMORROW; Never too BIG to CARE.

**Experience, Skills, and Knowledge Required for the Role**
- Previous administration experience
- CIPD Level 3 (or equivalent) is desirable but not essential
- Good communication skills, both written and verbal
- Excellent organisational skills
- Ability to prioritise and multitask with the ability to work well under pressure
- Excellent attention to detail
- Highly motivated with a positive attitude
- IT skills, proficient in Microsoft Word, Excel and Outlook

**What Can We Offer You?**
- Competitive salary
- 25 days annual leave, plus bank holidays
- Buy and sell holiday scheme
- Pension scheme
- Health Cash Plan
- Career progression opportunities
- Employee Assistance Programme
- Cycle to work scheme
- Eye care test vouchers
- Flu vaccination scheme
- Employee discount scheme
- Life assurance
- Annual Share Save Scheme
- Professional registrations fees paid
- Clinical Training Academy
- Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum