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Coordinator, Major Events

2 weeks ago

South West London, United Kingdom International Tennis Federation Full time

***

**JOB TITLE**:Coordinator, Major Events
**DEPARTMENT**:Major Events & Strategic Projects
**REPORTING TO**:Team/Project Lead, Davis Cup & Billie Jean King Cup
**LOCATION**:Roehampton, Southwest London (This role includes worldwide travel, sometimes for extended

periods and weekend work).
- to work in the UK. _
- Please note that we are currently working to a hybrid model of work that requires a minimum of 3 days working in the office _
- based in Roehampton, London.**International Tennis Federation (ITF) is the world governing body of tennis**. Founded in 1913, its
purpose is to ensure the long-term growth and sustainability of the sport, delivering tennis for future
generations in association with its 210 member nations. The ITF oversees the rules and regulations that
govern international and national competition.

**Overview of Department**
Davis Cup by Rakuten and Billie Jean King Cup by BNP Paribas are the two main properties of the ITF.
These two competitions are the largest annual national team events in sport. It is the role of the Major
Events department to work closely with National Associations (NAs) to ensure that we deliver world
- class events that are seen as essential to players, nations and media. The Major Events team ensure
that these events are organised to the same high sporting and competition standards everywhere in
the world and that the contractual rights of the international sponsors are efficiently delivered.

**The Role**
We are looking for an experienced events team member with a proven track record in event
organisation and operations within sport and with some experience of sponsorship rights delivery and
on-site activation.

You will be a positive team player with a hardworking attitude and a drive to deliver to the highest
standard. You will embrace a hands-on approach and demonstrate confidence in order to work with
senior leaders, Board members and VIPs alike - and all in an international environment.

**Responsibilities**

**Event Management**
- Attend site visits in preparation for Davis Cup and Billie Jean King Cup events to ensure venue

selection process and all minimum standards are met
- Assist in the general pre-event preparation and organisation of all Davis Cup & Billie Jean King

Cup events to ensure all sporting, logístical, operational, security and commercial planning is
put in place by local organisers
- Assist and guide National Associations in the organisation and delivery of their events and

ensure compliance with all sporting regulations and operational guidelines
- Work at the centre of a web of multiple stakeholders to ensure that every element of an event

runs smoothly. These stakeholders include; players, captains, player representatives, National
Associations, venues, TV and media, sponsors, and all internal ITF departments including
Officiating/Protocol/Communications/ Marketing/Commercial and TV
- Work with international sponsors to ensure optimal delivery of all contractual rights including

on-site activations, tickets, hospitality, commercial displays, give-aways, accreditations,
accommodation and flights
- Attend the Davis Cup & Billie Jean King Cup events to ensure their smooth delivery

**Administration and Internal Communications**
- Compile event information and ensure the smooth flow of information between ITF, NAs and

other relevant bodies
- Attend regular meetings with Management regarding division of work/progress of projects plus

pre-event briefings and post-event de-briefs
- Ensure that relevant people are kept informed of progress of projects affecting their areas

of responsibility as well as all other ITF departments involved
- Manage and take responsibility for budget lines
- Undertake general departmental projects relating to event planning
- Perform other Major Events tasks as appropriate
- As the needs of the business can change rapidly, this role may change accordingly, therefore this _

**You will have**:

- Experience of organising international events in sport, ideally tennis
- Strong and proven event management experience relating to high profile sporting events
- Sponsorship / on-site activation experience
- Fluent in Spanish is essential for this role and French would be beneficial
- Tried and tested planning skills - ability to prioritise and work on own initiative
- Excellent time management, skilled in delivery of multiple projects and delivering to hard deadlines
- Strong communication and negotiation skills with a professional approach
- First-rate decision-making and delegation skills
- Integrity and accountability
- Commercial awareness plus diplomacy and tact
- Sound knowledge of the current tennis landscape and good understanding of the

industry dynamics
- The ability to use own initiative
- A good sense of fun and humour and be a team player
- Resilience & flexibility. Hours can be long and weekend travel is part of the role

**What we offer **
- 20 days holiday per annum plus bank holidays
- Private