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Assistant Company Secretary

2 weeks ago

Greater London, United Kingdom Bank of Ireland Full time

**Description of business unit**:
The UK Company Secretarial team is responsible for providing high quality company secretarial and governance support to the Chair of the BOI UK Board, the UK Board of Directors, and Board Committees in addition to various other Group subsidiary boards and committees. The team is responsible for coordinating, attending and minuting board and committee meetings, maintaining statutory records and ensuring that relevant documents are filed with Companies House within statutory timeframes.

**Purpose of the Role**:
To support the UK Company Secretary in delivering high standard governance and secretariat services to the Board and Board Committees of BOI UK.

**Key Accountabilities**:

- Ensure effective servicing of the UK Board of Directors and other Group subsidiary boards by arranging meetings, drafting agendas, collating, creating and issuing board packs (via Diligent), and attending and preparing draft minutes of board meetings.
- Ensuring timely completion of statutory filings as well as maintenance and timely update of statutory records and registers.
- Providing advice on company secretarial matters, including processes, statutory requirements, corporate governance matters and procedures.
- Assisting with tasks as the need arises including director changes, liquidations, new company incorporations and share transfers.
- Supervise corporate governance developments and prepare and maintain corporate governance related material for the website.

**What is the opportunity**:
Please note you must live in the jurisdiction to the business to which you are contracted.

li-hybrid #ij-hybrid

**Essential Qualifications**:
A third level degree in a relevant field or relevant professional qualification, ideally ICSA.

**Essential Skills & Experience**:
Experience working in a company secretarial capacity, ideally including financial services experience.

Experience of attending board/committee meetings, producing high quality minutes.

Communication skills with a focus on accuracy and attention to detail

Organisational skills with the ability to complete within tight timeframes.

Confident to interact at a senior level in a proficient manner, challenging where vital.

**Key Competencies**
- Customer Focused - Self
- One Group, one team - Self
- Agile - Self
- Accountable - Self
- Manage Risk - Self

**Where Agency assistance is required Bank of Ireland Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Bank of Ireland by Recruitment Agencies will not be accepted for this role.**

**Bank of Ireland Group is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce.