Assistant Company Secretary

Who are we? Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries. People join Howden for many different reasons, but they stay for the same one : our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden. What is the role? To support the Group Company Secretary as follows : Provision of professional company secretarial and advisory governance services to the Group-level committees and senior stakeholders of Howden Group including preparation for divisional / subsidiary governance platform implementation and potential future scenarios such as US / UK public listing; and Line management responsibility as appropriate. What will you be doing? Group-level responsibilities including : Appointed Secretary to Group-level committees (including ad hoc committees such as Employee and Internal Share Offer), and to other Group or business forums as appropriate, including : (i) advisory governance services; (ii) planning, preparation and circulation of agendas and papers; (iii) attendance at meeting and preparation of minutes; and management of actions arising from meetings; Day to day management of HGH Companies Act 2006 compliance, including in the UK Companies House filings and applicable corporate governance, and the maintenance of statutory registers using the Diligent Entities system; Prepare and circulate written resolutions of Group-level boards and committees, and Forms of Consent of the HGH Major Shareholders and Investor Directors as required; Support the implementation of consistent corporate governance and company secretarial practices, standards and templates, as appropriate, throughout the Group including at non-UK divisional and country level; Support in, and management of, a number of company secretarial team-wide regular operational and governance activities; Support colleagues in Finance entity minuting and governance; Management and update of Company Secretariat team structure and other charts (using Visio); Review and update of Group delegated authorities, notably the Group Matters Reserved and Authorisation Matrix summarising HGH authority levels; Group-level board and committee terms of reference review and advice, taking account of applicable governance requirements (e.g. Wates, Public Interest Entity, listing rule considerations); Support a sound understanding of Financial Conduct Authority regulatory requirements within the Company Secretariat, reflected within board and committee papers, minutes and associated processes; Planning of the annual board meeting calendar (dates and matrix of governance agenda items), actions monitoring processes and board governance; Support as required to the Group Company Secretary, the Deputy Group Company Secretary and to directors and senior management of the Howden Group; and Provide company secretarial support and advice to the Howden Shares team on board and committee documentation and approvals required in relation to HGH equity-related projects and processes including : share allotments; share transfers; leaver processes; the internal share offer; shareholder portals and platforms; share buybacks; and shareholder votes; Perform required tasks accurately and efficiently to the required standard and speed. Assist the Group Company Secretary on an ad hoc basis where required in Howden Group-level responsibilities including : CoSec strategy planning and annual strategy session arrangements / minuting / actions; M&A activity, Group-wide large corporate projects (including utilising the Monday.com project management platform) and ad hoc matters; Maintenance and development of the Company Secretariat intranet; Organising AGMs and EGMs of UK Group companies as required; and Team social events Line management responsibilities TBC but in due course anticipated to include : Company Secretarial support as applicable. What are we looking for? Strong written English and minuting skills Able to work with people of all levels of seniority Technical knowledge Keen interest in AI / technology solutions in a company secretarial context Legal knowledge and experience Accuracy / attention to detail Good communication and presentational skills Organisational / time management skills and flexibility Ability to deal with multiple tasks in a fast-moving environment Substantial experience (10+ years) in a company secretarial role 5+ years in the insurance industry, routinely minuting board meetings Ideally but not essential, UK / US listed plc experience ACIS essential. Legal qualifications and experience useful. What do we offer in return? A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us : Our successes have all come from someone brave enough to try something new We support each other in the small everyday moments and the bigger challenges We are determined to make a positive difference at work and beyond Reasonable adjustments We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require. Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more. 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