Company Secretarial Assistant

7 days ago

London, United Kingdom LondonEnergy Full time

LondonEnergy are currently looking to recruit a **Company Secretarial Assistant** to be based at our head office in North London, Edmonton.

As the **Company Secretarial Assistant** you will be responsible for delivering results through taking ownership of the company’s secretarial administrative functions, including that of its subsidiaries. The Company Secretarial Assistant will support the Company Secretary / Head of Department with providing governance, risk and compliance support to the business, including organising the board and sub-committee annual calendar, deputising for the Company Secretary at various board sub-committee meetings and assisting with internal governance, risk and compliance (GRC) projects.

You will need to take personal initiative and ownership of maintaining the department’s technical expertise in relation to relevant legal and governance legislative changes and frameworks.

As the **Company Secretarial Assistant**, you are also responsible for:

- Maintaining the statutory records of the company and its subsidiaries.
- Ensuring timely and accurate filings at Companies House.
- Assist in ensuring the Company remains compliant with the Companies Act 2006, other relevant legislation, including data protection, FOI etc and its Articles and ToRs/Agreements.
- Assisting with the collation and circulation of board (and relevant sub-committee) papers.
- Working with the Communications team in ensuring the governance section of the Company’s website is kept up-to-date.
- Managing the company secretarial inbox.
- Working across the Business Functions in ensuring that relevant legal and statutory renewals are completed.
- Working with the Executive Assistant in diary management for Board and Sub-Committee meetings.
- Managing and Monitoring relevant GRC supplier contracts in line with internal processes.
- Assisting in the generation of monthly board reports, including following up on actions.
- Assisting with the development of internal governance processes and documenting company secretarial best practice policies, procedures and templates.

**Knowledge and Experience**:

- Educated to degree level (preferably with a law degree) and part qualified or interested in pursuing the ICSA qualification
- Previous Company Secretarial experience preferred
- Excellent attention to detail and communication skills
- Exposure to a commercial environment and public sector governance
- Ability to work under pressure in delivering high quality governance service to internal stakeholders
- Excellent influencing and relationship building skills

**About Us**:
LondonEnergy operates the second largest waste contract in the UK, handling, and processing nearly 750,000 tonnes of London’s waste every year. We have a dedicated team of people working across North London making a difference to the environment and the local community from the work we do. By processing household waste at our facility, we produce enough waste from energy to power 80,000 homes every year and recycle 70% of items through our Reuse and Recycling Centres.

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