Team Administrator

1 day ago

Hertfordshire, United Kingdom BNP Paribas Full time

Roles and responsibilities
- Management of the KYC and anti-money laundering processes as required by the Group, liaising with the internal on-boarding and compliance teams where necessary.
- Answering calls and registering buyers/potential vendors and arranging viewings/managing diaries
- Brochure ordering, creation of brochures and window cards
- Coordinating marketing and advertising locally and with nearby offices.
- Management of the invoicing process for the team.
- Keeping window cards/brochure displays/office systems up-to-date.
- Responsible for all marketing material correctly displayed on Reapit and within the office.
- Claiming expenses and completing timesheets for weekend staff
- Process invoices for purchase order numbers on internal software
- Manage health and safety as well as fire regulations within the office
- Liaison with procurement/facilities management/IT re office equipment etc
- Raising purchase orders and controlling costs
- Report any building repairs or faults to the facilities team
- Implement strategies for continuous improvement of business processes and increased efficiency
- Any other ad-hoc administrative duties as required by the team.

**Essential experience**
- Ideally will have previous experience in a similar role
- Takes a proactive approach to administration, ensuring that where possible, efficiencies in processes are made.
- Exceptional communication skills - both verbal and written
- Ability to establish and maintain effective working relationships with colleagues at all levels
- Exceptional organisational and co-ordination skills
- Professional telephone manner
- IT literate, Microsoft Office - Word (Intermediate), Excel (Basic), Outlook (Intermediate)
- Ability to prioritise and perform under pressure
- An interest in working real estate/estate agency environment.

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and membership to Stonewalls Diversity Champion Programme.

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