Estates Administrator

5 days ago

Hertfordshire, United Kingdom Venn Group Full time

**
Experienced Administrator required for an immediate start
**Location:

- Hertfordshire **

**Length:

Temporary. ongoing**

**Hours:

- 37.5 hours a week, Mon - Fri**
- Main responsibilities of the role:_
- Provide comprehensive administration support to the Associate Director of Estates and Facilities and wider team
- Complete staff administration such as sickness, annual leave, training records, diary management, the arranging and administration of meetings
- Act as the main point of contact and manage the efficient running of the Estates and Facilities department office
- Provide PA services to the Associate Director of Estates and Facilities and to provide secretarial support to the remainder of the team
- Responsible for keeping up to date information such as site, telephone and equipment lists
- Undertake various types of project work and audits, interpreting gathered information into spreadsheets and reports with guidance from the team
- Manage diary commitments electronically for the Associate Director of Estates and Facilities including regular meetings, visits, courses and staff appraisals to ensure the most efficient use of time
- Responsible for all arrangements for future meetings including booking venues, refreshments and computer equipment as required; travel to venues across Hertfordshire to attend meetings and set up venues and equipment for meetings
- Prepare and draft agendas in preparation of appropriate meetings
- Take detailed minutes of meetings as requested by managers, transcribe and distribute within a reasonable timescale
- Ensure that all Facilities staff have completed their mandatory training and that training records are kept up to date
- Responsible for maintaining and updating paper and electronic confidential personnel files, training, holiday and sickness/absence records for the department and ensuring that appropriate forms are sent to Payroll / HR as required
- Manage and organise own time and workload efficiently and adhere to deadlines set by managers to enable the smooth running of the department
- Essential requirements:_
- You must have significant experience in providing comprehensive PA and/or team administration support to senior management including minute/note taking

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