Ceru Administration Team Leader

Are you professional, enthusiastic & competent and are looking for a new challenge? We require a dynamic post holder who will take responsibility for the Administrative team and develop our service and themselves.

The post is a direct link and support between our Outpatient, Inpatient and Community Services.

This can be a demanding role and it is therefore essential that the applicant has possesses excellent organisational skills and will be capable of responding to a busy environment this post would be ideal for someone who requires team management experience to progress to a management position.

The Unit

CERU is a 42 bedded unit providing level 1 rehabilitation. We are based at the Leamington Spa Rehabilitation Hospital.

**Our Vision**: To be the leading provider of Neurorehabilitation within the UK by providing patient centred, multidisciplinary, clinically excellent care within resources

**Our Mission**: Providing patient centred, multidisciplinary, clinically excellent care within resources

What next?

If you have the above qualifications and experience and are currently looking for a new challenge we would like you to apply.

To be the Team Lead to the CERU Administration Office at the Central England Rehabilitation Unit (CERU) based at the Royal Leamington Spa Rehabilitation Hospital.

Work on own initiative to manage, prioritise and delegate clerical tasks to the Administrative team to ensure an effective and efficient running of the department.

To ensure that the administrative team provides a comprehensive, high quality administrative service to the Consultants at CERU and the General Manager including telephone calls, typing/word processing of letters, memos, minutes, reports and other routine correspondence. The Administrative Lead may be required to complete some diary management for the Clinical Director.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

**The Main Responsibilities and Duties are**:
Maintain the CERU administrative team to ensure that operational cover is provided throughout the working year and supporting the remit and job specification of CERU Administrative Team Lead. - Provide a comprehensive, high quality secretarial service to the Clinical Director and General Manager including telephone calls, typing/word processing of letters, memos, minutes, reports and other routine correspondence.

Ensure that the administrative team takes messages, deals with enquiries appropriately and ensure the accurate and timely communication of messages including issues of a confidential and contentious nature.

Managing Operational issues with the Project Manager & Business Support CERU.

Support the management of referrals into CERU including liaising with referring hospitals, all clinical leads and the Patient Flow Team at CERU.

Ensure that the administrative team manages and completes outpatient appointment bookings efficiently and in a timely manner according to SWFT RTT guidelines.

Management of Petty Cash with associated responsibilities.

Manage Medical absence leave and maintain Medical Absence calendar.

Daily transcription of dictations including Medical and DVLA reports to be completed according to departmental Standard Operating Procedures.

Produce documents, charts, tables, databases etc, by use of Microsoft Office packages, e.g. Word, Excel, Access, PowerPoint and Outlook.

To be responsible for facilitating recruitment for the General Manager including the production of job descriptions, person specifications and advertisements.

To co-ordinate shortlisting, interview panels and set up interviews. - To prepare Consultant rota/On-call rota and Bleep rota

Ensure that the administrative team maintains accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of client/staff identifiable information.

Ensure timely collection and production of statistical data relating to the service as directed, compiling reports where necessary and forwarding relevant information to other Departments as necessar