Team Administrator

The Coventry and Warwickshire Integrated Care Board are seeking to appoint a highly motivated and enthusiastic Team Administrator to support our Elective, Cancer and Diagnostics teams. You will provide coordinated administrative duties including the booking of meetings, workshops, boards, the preparation of agendas and minutes, development of slide decks, management of action trackers and risk registers. You will support the team with the management of their projects, gathering project information and undertaking enquires.

To provide administrative support for the Elective Care, Cancer and Diagnostics Team.

Act as a point of contact for the department, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.

Maintain a high standard of written and auditable records.

Support the implementation, delivery and evaluation of projects and provide high quality information and feedback.

Plan and develop processes for gathering, analysing, interpreting, and presenting data.

Work with members of the team and key stakeholders to investigate queries around funding and invoices of the causes of any variance in an efficient and timely manner as required,

Communication and Relationship
- Managing the Outlook diary for the wider team, including arranging and changing appointments and prioritising these as appropriate
- Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
- Acting as a point of contact for the team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously
- To provide administrative support to all team members to support a range of department initiatives.
- Working together with a range of stakeholders across the NHS to provide an effective administrative function.

Information Resources
- Inputting, monitoring, and checking data to support projects work.
- Developing and maintaining an effective electronic filing systems, to ensure that information is accessible to other members of the team.

Planning and Organising
- Organising and planning events including board meetings.
- Provide specialist administration support and advice to the team.
- Preparing agendas, taking notes and distributing papers.
- Supporting group discussions and interviews as necessary.

Policy and Service Development Implementation
- Supporting teams in project management and participating in events.
- Working with all team members in the collection of information for performance reporting on relevant projects

Financial and Physical Resources
- Collating relevant information required for financial management of the team.

Running and collating reports which may include reports to a board and senior management as required.

**General/Other**:
Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.

Have a flexible/adaptable approach to their work to meet various deadlines

The post holder will take responsibility for own personal and professional development and maintain competence knowledge and skills commensurate with the role whilst also ensuring compliance with Statutory and mandatory training.

The post holder will carry out any other duties as may reasonably be required by their line manager

Deliver against specified organisational objectives, achieving quality outcomes, and prioritising own workload to deliver within tight deadlines

Undertake research and development as directed.

To arrange/schedule meetings, assessments, boards and reviews as required.

Willing to engage with and learn from peers, other professionals, and colleagues.

Professional calm and efficient manner. Effective organiser, influencer, and networker.

Demonstrates a strong desire to improve performance and support the development of others and make a difference by focusing on goals.

Word processing and processing documents as required.

Promote the image of the team across the Integrated Care System.