Bids Executive

Job Title Bids Executive Location Bristol or leeds Join a team that makes real changes Our client is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol Leeds and London. The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care. They currently employ over 480 staff, including 83 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice and is one of ' the TimesBest Law Firms 2021'. They are also an equal opportunities employer and welcome applicants from all backgrounds. Learn from the best Their Bid team supports the ambitious growth plans of the firm and over the last 5 years, has successfully managed a steady increase in the number of tenders with a particular focus on winning new work across central and local government, NHS and Housingproviders. You will be part of a vibrant Business Development & Marketing Department working with colleagues across business development, marketing, events and the Bids Team, plus working closely with some exceptional Partners who are leaders in their field. "A very supportive firm with the depth of skills in its teams to provide a full service". - Chambers 2021 Rise to the Challenge The Bids Executive provides day-to-day project management and supports/leads on agreed tenders by working closely with nominated Partner lead(s). The Bids Executive role will work closely with the Bid Manager with a need to coordinate and prioritise theirworkloads based on the demands of the firm. On joining the team, you would undertake a variety of work including: Assisting in the delivery of compelling, high impact and high-quality bids so as to maximise the success ratio Supporting the Bid Manager to implement successfully a coherent and efficient tender process and practice throughout the firm Ensuring that information about tender wins and losses is communicated, and that feedback and recommendations for action are captured and acted upon Producing work that is of high quality and in keeping with the Bevan Brittan brand by regular communication and work with BD&M team colleagues Providing efficient and effective bids project management and support Supporting the Bids Manager in all aspects of their role Daily tracking of opportunities and circulating - direct, adverts or national, regional, and local hubs Information management of procurement hubs Management of new tender opportunities from initial notification through to submission Creating InDesign images for tenders responses and presentations Ensuring tenders go through the BIDs checklist Updating tender portal - adding tender documents, compliance documents, methodologies Ensuring CVs are up to date and recorded on the internal databank Developing and continually refreshing libraries of information e.g. credential database, quality policies, experience sheets etc. Assisting Bids Manager in completing any feedback such as tender debriefs or weekly analysis Additional bids support cover when the Bids Manager is out of office The BD&M department is based in Bristol, however, we are open to applicants based in our other office locations of Birmingham or Leeds. Find out how far you can go Essential skill set requirements: Previous bids or legal service tenders experience essential, ideally in a legal or professional services environment Excellent IT skills are a must including internet, intranet, portals, submission of bids online, communication, spreadsheets, databases Excellent organisation skills High attention to detail Ability to remain calm and work effectively under pressure and tight deadlines Strong written and verbal communication Ability to build working relationships at all levels of seniority Strong business acumen to provide opinions and challenge others Preferred skill set requirements: Proactive Constructive Team player Understanding the need for information to be up to date, relevant and consistent A motivated, self-driven, results-orientated individual Problem solver Experience in InDesign preferred but not essential - training can be provided Work-life Balance They offer a substantial benefits package to all employees, which includes 25 days holiday (plus the option to buy up to an additional 5 days), a generous pension scheme and private medical insurance through Vitality (including "phone a GP service", discountedgym membership and 'Vitality' Partner discounts). Staff are entitled to a biannual private health assessment through Nuffield Health and are included in the group life assurance scheme. We also have an Employee Assistance Programme (free telephone support and counselling service) and a cycle scheme (SaveTax & NI on a bike for cycling to work).