Facilities Assistant

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
We are looking for a Facilities Assistant for our Integrated Facilities Management business line.

What this job involves
The Facilities Assistant reports to the Assistant Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner. Must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

Essential

**Responsibilities**:
Customer Service
Carry out facilities inductions with new starters and update trackers accordingly

HSE, Security & Quality
Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety
Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.
Monitor and maintain office and badge consumables in line within agreed stock levels.
Maintain the security sign-in book
Understand & actively support JLL’s Quality Management program

Site Operations
Conduct daily meeting room and office checks as required by Facilities Manager
Weekly check of medical room including first aid supplies
Support Assistant Facilities Manager where required
Support with management of requests on Facilities helpdesk (Corrigo) and liaise with service providers when requested to do so
Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures - keeping a daily log
Raising of PO’s as requested via Oracle - keeping a daily tracker up to date
Assist in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
Ensure accurate and detailed hand over is planned & passed on (for tasks for within responsibility), if absent from the business.

Additional

**Responsibilities**:
The above is not an exhaustive list of responsibilities, further additional duties may be required to be performed to support the Facilities Team

**Skills**:
Problem solving
Decision makings
Excellent verbal & written communication
Proficient with the use of Microsoft Office tools

Competencies
Exemplary Customer focused
Assertive
Possess cultural awareness and sensitivity

Experience
Facilities experience desired

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

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What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.