Admin Assistant

7 days ago

Selby, United Kingdom Pontoon Full time

**Role Title: Administration Assistant**
**Duration: 12 months with possibility of going permanent**
**Location: Selby**
**Salary: circa £20000**
My high-profile energy renewable client is currently seeking an Administration Assistant to support the Occupational Hygiene and Safety team.
**What will you be doing**:

- Occupational hygiene data - entering test data and supporting the team with admin duties.
- Arrange face fit testing programme; booking staff in for tests; entering records into the systems and managing certificates.
- Face Fit testing contract - booking face fit session with external contractors.
- Display Screen training company and first aid consumables contracts. Inputting DSE reports into the system
- Maintaining the display screen system - updating new starts and leavers.
- Maintain and update the First Aid procedure DMI - DMI/SAF/008.
- Record keeping for all of the above: this includes multiple systems, including Cascade, SharePoint and Cardinus (full training will be provided)
- Raise purchase order and process invoices and resolve any issues with Accounts Payable and external counterparties.
- Support safety admin - help prepare the weekly safety brief
**Key Accountabilities**:

- Responsible for arranging and monitoring face fit testing programme.
- Ensure smooth running of first aid supplies.
- Responsible for managing Specsavers Corporate e-voucher system.
- Monitor DSE system reporting any potential gaps in compliance.
- Contract management of various training contractors, first aid suppliers and DSE system.
**Knowledge, Skills and Experience required**:

- Experience in working with Microsoft Office packages demonstrating excellent skills in Word, Outlook, Excel.
- Work independently and use initiative to get the task done and solve any problems which occur, with little direct supervision.
- Negotiation skills and collaborative working with internal and external stake holders.
- Must be professional and extremely organised.
- Entrusted with medical and personnel information about individual members of staff, which must be kept strictly confidential and only made available where appropriate.
- The ability to prioritise and organise their own work.
**TO APPLY - PLEASE REPLY WITH AN UP-TO-DATE CV

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