Business Support Administrator

1 week ago

Edinburgh, United Kingdom Aberdein Considine Full time

Our expanding Multrees Walk office are looking for a full time Business Support Administrator to join our team in the heart of Edinburgh.

**ABOUT US**

Aberdein Considine is an award-winning law firm and this is a great opportunity to work in an innovative, challenging and rewarding work environment. In return for your hard work, you will be paid a competitive salary, receive an excellent benefits package and be part of a generous incentive and bonus scheme.

**ROLE**

**KEY RESPONSIBILITIES**
- Management of meeting room bookings and preparation/presentation of the facilities
- Management of catering requirements for corporate clients and other meetings held
- Setting up in-person and virtual meetings, appointments, liaising with members of staff and clients and answering queries
- Stationery cupboard checks and re-ordering as required
- Highest level of customer service when greeting clients on arrival, secure sign in procedure and informing partners/staff of their client’s arrival
- First point of contact for all calls received on the main Edinburgh number
- Mail duties - collection of mail, sorting and franking mail, mail and DX drop off, scanning mail on to the system
- Administration duties, including using the Visual Files system, arranging couriers, booking taxis, kitchen maintenance, printer checks & filing
- Dealing with all suppliers / maintenance / Building Managers
- General day to day running of the office / assisting with any queries / issues for all members of staff
- Maintaining the office and arranging any necessary repairs

**Requirements**:
**QUALIFICATIONS**

**Desirable**
- Highers or equivalent in English and Mathematics
- Highers or equivalent in Business
- Highers or equivalent in Administration

**SKILLS AND EXPERIENCE**

**Essential**
- Previous office / administration experience
- IT & Computer literate
- Ability to prioritise workloads / meet strict deadlines
- Pleasant telephone manner and efficiency in relaying and taking messages

**APTITUDES**
- Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills
- Portray a professional manner at all times
- Positive and proactive manner
- Flexibility and the willingness to learn
- Ability to work as part of a team
- Approachable manner and calm under pressure

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