Office Administrator
7 days ago
Are you looking for a **new challenge**?
Do you want an opportunity to join an **exciting** and **rapidly expanding** business?
If so, we would love to hear from you
VPZ are the market leading UK based specialist vape and e-cigarette retailer. We currently have over 150 stores across the UK with more store openings on the way.
We are looking for an experienced Office Administrator to support our Head Office.
**The Role**:
- Act as first point of contact for the office, dealing with queries, correspondence and general administration
- Diary management managing within a complex organisation with continually changing priorities and numerous stakeholders
- Attend all meetings and take accurate minutes which can be distributed to those in attendance
- Co-ordinating arrangements for meetings and conferences.
- Co-ordinate and book travel arrangements and plan itineraries
- Communicate the Directors instructions or requests to various departments
- Organise and expedite flow of work, initiating follow up action where appropriate.
- Manage and attend meetings, putting together and agreeing the agenda, take minutes at meetings, and ensuring the follow up in the required timescales.
- General administration duties
**Your Skills**:
- Pervious Executive Assistant/Personal Assistant experience
- Highly professional individual who has a ‘hands on’ approach
- Strong communication skills with the ability to build strong stakeholder relationships
- Ability to manage challenging diary management activity
- Able to proactively anticipate needs of the team and ensure smooth running of a busy environment
- Exceptionally well organised with the ability to be flexible in prioritising deliverables and planning workload
- Able to adhere to tight deadlines and enjoy working in a busy and varied environment
- Flexible on working hours and understanding of business demands
**Reward**:
- Salary - £24,000+ DOE
- Various Staff Perks, such as:
- Flexible holidays
- “Milestone” staff reward scheme (additional holidays for length of service accrued, paid day off for birthdays).
- Staff discount in our stores and online
This role is based at our Head Office at Newbridge, Edinburgh
Working hours are 9am - 6pm Monday to Friday
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