Office Administrator

**Join Our Award-Winning Team at Lavastar**
**Exciting Career Opportunity for an Administrative Assistant**

**About Lavastar**:
Lavastar is not just a company—it's a creative powerhouse We’re a fast-growing, award-winning large-format graphics company, collaborating with some of the world’s most iconic brands and landmark projects in the property and events sectors. From breathtaking visuals to innovative solutions, we bring projects to life on a grand scale.

As we continue to grow and take on even more ambitious projects, we’re looking for an energetic, driven, and detail-oriented Administration Assistant to join our close-knit team. This is your chance to be a part of something exciting, in a role that offers variety, opportunity for growth, and a vibrant work environment.

**The Role**: In this exciting position, you’ll be working side-by-side with our Admin Manager to ensure the seamless operation of our business. Whether you're handling key data or supporting day-to-day activities, this role will give you hands-on experience in a fast-paced, forward-thinking company. If you’re passionate about building a career in administration, and thrive in a dynamic environment, this is the perfect role for you.

**Key Responsibilities**:

- Accreditation Management: Keep our accreditations up to date with industry-leading bodies like CHAS, Construction Line, Safe Contractor, and Achilles.
- Carbon Footprint Data: Help us lead the way in sustainability by managing our Carbon Quota software and tracking our carbon footprint.
- Supplier Liaison: Organize new client onboarding by submitting supplier information requests and sourcing quotes from materials suppliers.
- Financial Support: Assist with Xero accounting software, ensuring smooth financial operations.
- Inventory & Fleet Coordination: Conduct stock checks, order materials, and manage our vehicle fleet to keep everything running smoothly.
- Safety & Compliance: Help maintain and update our tools, equipment, and staff certifications to ensure we're always operating at our best.
- Database Management: Build and maintain accurate databases of subcontractors, suppliers, and key contacts, helping us stay organized and efficient.

**What We’re Looking For**:We want someone who is not just skilled, but also passionate about making a real difference in a small, yet rapidly growing company. You should be:

- A research whiz, finding key info with ease and efficiency.
- Reliable, proactive, and eager to take on challenges head-first.
- A true team player, with a positive attitude that’s infectious.
- Independent, driven, and self-managing—able to think on your feet and take initiative.
- Comfortable communicating professionally with clients and suppliers—both on the phone and in writing.
- A problem-solver who’s always looking for ways to go above and beyond to get things done.
- Proficient in Excel (essential), with experience in compiling tenders a bonus.
- A full UK driver’s license (essential).

**Why Join Lavastar?**
- Work on Iconic Projects: Be part of an award-winning team delivering cutting-edge visuals for high-profile brands and landmark projects.
- Career Growth: This is more than just a job—it’s an opportunity to grow your skills and fast-track your career in a thriving business.
- Supportive & Fun Culture: Join a team where your voice matters, your ideas are valued, and your achievements are celebrated.
- Competitive Salary & Benefits: We offer a highly competitive salary, 28 days holiday (including bank holidays), private medical insurance after 5 years, ad hoc bonuses, and social events throughout the year.

**Additional Perks**:

- Enjoy a flexible working environment with hours from 8 AM - 5 PM (with some flexibility).
- As we expand, we’ll be moving to a larger, state-of-the-art facility in Farnham, Surrey—so it’s an exciting time to join

**Job Types**: Full-time, Part-time

Pay: £22,880.00-£23,763.00 per year

Expected hours: 24 - 40 per week

Additional pay:

- Yearly bonus

**Benefits**:

- Casual dress
- Company events
- Company pension
- Free parking
- Private medical insurance

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Office Administration Assistant