Project Services Coordinator

3 days ago

Cardiff, United Kingdom Vista Retail Support Full time

**Purpose**:
To assist the project service managers (PSMs) to plan and manage the resources for client projects. To assist and deputise for the senior project services co-ordinator in leading the administration team

**Main Tasks and Objectives**:

- To plan cabling and equipment installations at customer sites in conjunction with project service managers (PSMs) to ensure full functionality of projects.
- To co-ordinate site meetings throughout the project.
- To maintain and update the Company’s “Metrix” system with the project services data to ensure it is accurate at all times.
- To maintain and update project calendar to ensure an accurate and current dipixion of projects is available at all times.
- To maintain the project log, to keep active schedules accurate and liaise with 3rd parties if schedules change.
- Support the PSMs in controlling the budget of a project based on information provided and scope of work.
- Liaise with customers to ensure open communication channels, keeping customers informed and ensure their needs are met. To be the key point of contact when the PSM is absent on any particular project.
- To plan, allocate and control project resources i.e. sub-contractors, suppliers etc. and highlight any issues to the PSMs.
- Be the point of contact for sub-contract engineers in conjunction with third parties. Includes ensuring technical support and training, management of invoices and dealing with ‘no shows’.
- To arrange equipment purchase if required through the account management and procurement team and arrange the receipt into the business and subsequent picks and delivery to site.
- To ensure sub-contract engineers adhere to company health and safety procedures and raise any concerns to PSM or sub-contract company as applicable.
- To be responsible for the completion of all necessary documentation throughout the project until its closure.
- To collect completed reports from 3rdparty suppliers and return to customer within agreed timescale.
- To liaise with PSMs on any issues that occur and help to resolve issues to conclusion to the satisfaction of the customer.
- To assist the senior project services co-ordinator in leading the project services administration and co-ordination team and to deputise in the senior co-ordinator’s absence.
- To assist, if appropriate, in performance management and disciplinary issues.
- To assist the senior project services co-ordinator in ensuring that the health, safety and welfare of the team is maintained on a day to day basis.
- Any other duties as assigned by the senior project service co-ordinator or the PSMs in meeting the department requirements.

**Outcomes and Deliverables**
- Projects run smoothly with mínimal delay.
- Any issues that occur are dealt with efficiently and customers feel confident in the business.
- Help to promote high standards of performance within the administration and co-ordination function.

In addition to the above duties the post holder must be prepared to undertake such additional duties which may result from changing circumstances.

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£22,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay
- Work from home

**Experience**:

- Project Management: 1 year (preferred)

Work Location: Hybrid remote in Cardiff

  • Project Coordinator

    1 week ago

    Cardiff, United Kingdom Sport Wales Full time

    Department – Sport System Institute ServicesWorking Hours –37 hours (consideration will be given to job sharing / reduced hours in line with our flexible working policy)Contract Type – Fixed Term 12 MonthsLocation – Sport Wales National Centre, Sophia Gardens, CardiffWho we areSport Wales is the national organisation responsible for developing and...

  • Project Coordinator

    2 weeks ago

    Cardiff, United Kingdom Brook Street Full time

    **An exciting and challenging position to join a growing company in the centre of Cardiff to become a Project Coordinator. This role is an addition to their current team and you will be joining an upbeat, busy and totally supportive organisation from day one.**: **This role offers a great benefits package from 25 days hols plus stats with an additional of a...

  • Project Coordinator

    2 weeks ago

    Cardiff, United Kingdom Sport Wales Full time

    Are you passionate about helping teams work smarter, more collaboratively, and with greater impact across Welsh sport? This is an exciting opportunity to shape how the Sport Wales Institute plans, organises, and delivers its system and sport projects, tackling recurring challenges and creating long‑term performance impact across Wales. As Project...

  • Project Coordinator

    2 weeks ago

    Cardiff, United Kingdom Focus Resourcing Full time

    An exciting opportunity to join one of the fastest growing Tech companies in Cardiff as Project Coordinator in their talented and diverse Project Delivery team. This is a hybrid role, working at their modern offices 3 days per week and then at home for 2days (there will also be times when you get to go to customer sites for meetings & project progress...

  • Project Coordinator

    2 weeks ago

    Cardiff, United Kingdom Associated British Ports Full time

    **Company**:ABP We’re the UK's largest ports operator with a network of 21 ports around Britain. We handle around one quarter of the UK's seaborne trade and contribute £7.5 billion to our economy every year. It’s a story we’re proud of but it doesn’t end there. We’re transforming our business and embracing the future. We offer a vast range of...

  • Fit Out Project Manager

    1 week ago

    Cardiff, Cardiff, United Kingdom Cornerstone Project Source Full time £84,000 - £96,000 per year

    A leading construction company operating across the UK and internationally is recruiting for an experienced Senior Project Manager or Project Manager to lead the internal fit-out packages on a major new-build facility in South Wales.The successful candidate will take full responsibility for the design, procurement, and construction of the internal...

  • Project Coordinator

    5 days ago

    Cardiff, United Kingdom Ogi Full time

    **Project Coordinator - Wales - £27,000 with Bonus and excellent benefits** Joining Ogi is a unique opportunity to work within an innovative Welsh business and one of the fastest-growing companies in Wales. For many years, we've been providing mainstream internet and IT services as Spectrum Internet and Net Support UK. We rebranded to Ogi in 2021 to...

  • Project Coordinator

    2 weeks ago

    Cardiff, United Kingdom RSW Limited Full time

    RSW Ltd are working in partnership with a well establish manufacturing company based in Cardiff. We are recruiting for a **Project Coordinator **who will assist in the coordination and management of several projects and be the point of contact for project based on-site clients **Key Responsibilites** - To comply with the company’s policies and...

  • Project Coordinator

    1 day ago

    Cardiff, United Kingdom Hawk 3 Talent Solutions Full time

    **PROJECT COORDINATOR** **Outskirts of Cardiff** **Permanent Full Time - Mon - Thurs 8am - 4:30pm - Fri - 7:30am - 2pm** **Salary £26K Negotiable dep on experience** - Hawk 3 Recruitment are working with a specialist manufacturer based on the outskirts of Cardiff to recruit a Project Coordinator to join their company on a permanent basis. Excellent...

  • Project Coordinator

    1 day ago

    Cardiff, United Kingdom Hawk 3 Talent Solutions Full time

    **PROJECT COORDINATOR** **Outskirts of Cardiff** **Permanent Full Time - Mon - Thurs 8am - 4:30pm - Fri - 7:30am - 2pm** **Salary £26K Negotiable dep on experience**Hawk 3 Recruitment are working with a specialist manufacturer based on the outskirts of Cardiff to recruit a Project Coordinator to join their company on a permanent basis. Excellent...