Purchase Ledger Assistant

A vacancy has arisen to join Your NRG’s Finance team at their head office in Hartlepool to support the businesses continued success and growth. Your NRG are a wholesale liquid fuel distributor operating out of 14 regional depots. We service a diverse customer base including agricultural, the armed forces, MOD, the emergency services, including Police, Fire and Rescue, Ambulance, councils, domestic home owners and commercial customers.

Just as we have transitioned from coal to oil, so we continue to look to the liquid fuels of the future by introducing sustainable and synthetic fuel products into our product portfolio, becoming one of only two Shell GTL Fuel branded distributor in the process.

Your NRG are a dynamic company with ambition and are looking for a like-minded individual to join the Finance team in our newly renovated office space. This role will focus on control of the overhead and haulage purchase order system, posting of invoices, dealing with supplier queries, payment runs and reconciling month end statements. We work collaboratively as a team and everybody’s ideas are welcomed.

**Main areas of responsibility & KPI’s**:

- Ensure all purchase orders and purchase invoices (transport, third party and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected.
- Posting of bulk fuel supplier invoices.
- Posting and review of all invoices ensuring accurate GL codes are used at all times.
- Maintenance of the statement reconciliation tracker monthly.
- Weekly KPI reporting with responsibility for purchase ledger achieving targets.
- Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
- Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to CODAS (accounts package) by the month end deadline.
- Responsibility to ensure all purchase invoices are passed for payment within credit terms.
- Respond to all supplier queries and disputes as required, maintain turnaround times on inbox & escalate where appropriate.
- Ensuring correct allocation of payments on supplier accounts.
- Ensure receipts are obtained for all credit card expenditure and that it is reconciled and posted correctly at month end and ensuring correct VAT rates have been applied to posting.
- Cover for the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
- Responsible for updating the utilities tracker and truck repairs & maintenance tracker monthly.
- Responsible for updating the overheads contracts file and reviewing contracts in place and expiry dates. Evaluate value for money towards renewal date to ensure we are contracted to get the best value (price/service).
- Review of utility usage and tracking to ensure we can accurately report our carbon footprint in the year end accounts.
- Question all purchases and ensure we are not paying for services/goods we are not receiving.
- Ensuring any large invoices including VAT are signed off in good time for month end close.

**Person Specification**
- Highly motivated and driven and rises to new challenges
- Organised and can prioritise tasks around deadlines
- Great communicator with all stakeholders that enjoys a team working environment
- Pro-active with a lot of initiative
- System savvy and can confidently use excel and bespoke systems quickly
- A competent learner who can hit the ground running
- Comfortable working in an office-based environment on a daily basis
- Professional, accurate and diligent attitude
- Positive can do attitude and focused to achieve tasks
- Thrives in a fast paced environment where speed and accuracy are both equally important

**Additional information**
- Proven experience in purchase ledger roles
- Proven experience in supplier account reconciliation
- Experience and good knowledge of Excel (pivot tables, SUM etc) - essential
- Will also be expected to answer overflow calls from credit control and take customer payments or help with customer queries.
- AAT Level 2 or 3 qualification - desired but not essential

Pay: £24,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private medical insurance
- Profit sharing

Schedule:

- Monday to Friday

**Experience**:

- purchase ledger: 2 years (required)

Work Location: In person

Application deadline: 01/01/2025
Expected start date: 06/01/2025