Administrative Assistant
4 days ago
**Accounting support activities**
Check payable invoices against delivery notes fed back from goods receiving & prepare for payment entry.
Highlight any price variances to P.O. for the Cost Accounts Manager/Engineer to review.
Check sales invoices prior to issue.
Assist the Cost Accounts Manager in the execution of their role & develop a working knowledge of accounting practices.
**Material control activities**
Collate & Issue orders to suppliers for all Office & general consumable materials.
Collate & Issue orders to suppliers for all Workshop consumable & stock replenishment materials.
Review stock levels of fast-moving consumables with storeman & amend/order as necessary.
Issue/release stock & materials to the shop floor specific to jobs/kit bins.
Raise delivery notes for goods ready to be shipped.
Handle material returns notes & associated documentation.
Arrange transport/courier collection & dispatch of goods where necessary, both in the UK & Worldwide.
**General office activities**
Maintain & update & manage time clock system (Proxy Time), for all current D&G personnel.
Process time clock data/time sheets (retrieved from time clock machine) & present to Accounts for monthly Payroll run.
General Office duties (Answering the phone, Filing etc.)
Regularly review issued purchase orders for outstanding materials that are past the due date and contact suppliers to re-confirm due dates where appropriate.
Report order progress to respective Engineer & shop-floor assembly team.
Be involved in the ongoing SAP B1 training program on the above to become an integral part of D&G’s proposed SAP integration team.
SAP B1 data entry & housekeeping as required (Existing working knowledge of SAP B1 would be advantageous but not essential).
The person filling this role needs to be prepared to assist with any other reasonable task required.
**Salary**: £19,000.00-£23,000.00 per year
**Benefits**:
- Casual dress
- Company pension
- Gym membership
- Life insurance
- On-site parking
- Wellness programmes
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
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