Administrator

2 days ago

Belvedere, United Kingdom care for young people Full time

As the Administrator of our first children’s home, you will be responsible for undertaking a variety of administrative tasks to ensure the smooth running of the home.

This is an exciting opportunity for an experienced administrator to join the team full-time. You will assist in the set up of the systems and processes in the home.

About you
- Are you an experienced Administrator or Office Manager or PA ?
- Do you enjoy setting up and leading on new systems and processes?
- Do you have experience of working with Excel and Word?
- Have experience with HR?
- Have experience with KPI's
- Have experience processing timesheets

As the Office Manager, you will be responsible for undertaking a variety of administrative tasks to ensure the smooth running the organisations homes.

You will need to have experience of working in an administrative role and be capable of planning and prioritising your own workload. If you have worked an organisation that has children’s home or similar environment before that would be great, but it is not essential. You will be working from head office, You will need to be well organised, with strong written and verbal communication.

**Safer Recruitment**

As part of our recruitment process, we conduct rigorous checks and vetting of all applicants in line with legal and regulatory requirements, and best practice.

Role and responsibilities

**Administrative support**
- Support in the set up of ClearCare and other IT systems for the home.
- Train new staff members on how to use ClearCare and other IT systems.
- Ensure that the home keeps accurate records by completing external audits.
- Prepare correspondence and documents, such as confidential reports for Local Authorities, assessments, review records, letters, etc.
- Take minutes at internal and external meetings.
- Operate and maintain all office equipment and liaise with IT services or contractors, as relevant, to report or correct technical issues.
- Plan and prioritise own week-to-week activities to ensure operational efficiency.
- Strong Excel skills

**Finances and reporting**
- Assist with the financial management of our homes, including invoicing, expense cards, updating the petty cash records and other financial accounts for each home.
- Be aware of and adhere to all relevant financial procedures and report any discrepancies to your manager immediately.
- Monitor the performance and impact of the home, including analysis of data, preparing reports and producing regular management information.

**Staff and professional development**
- Maintain staff records including rotas, timesheets, training records, appraisals, sickness reports, annual leave..
- Assist with the recruitment and induction of new staff.
- Line management duties for other supporting roles in the home, such as handyperson/ housekeeper, as required.
- Regularly attend supervision with your line manager, participate in performance appraisal processes and maintain own professional knowledge and skills through training and professional development activities.

Schedule:

- 8 hour shift

Work Location: In person

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