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Administration Assistant
2 weeks ago
**Administration Assistant job description**
**This form summarises the purpose of the job and lists the key tasks**
**Job Title: Administration assistant**
**Salary: £22,000 (gross per annum, *Please note the salary of £22,000 is full time equivalent, and the will be pro rata based on hours and therefore be based between £9,600 and £13,200)**
**Hours: Monday to Friday part time minimum of 16hrs**
**Location: Head office, The Core, Newcastle upon Tyne**
**Job summary and purpose**
- To provide administrative support carrying out a variety of duties
- Manage your time effectively and liaise with your line manager on priorities - managing your own workload planner
- Assist the HR Manager in all areas of HR Administration
- Work with the wider team in the delivery of administration tasks as required.
- Experience of working in an office environment administration based role
- Computer literate in MS Office packages including word, PowerPoint and Excel.
- Level 2 Diploma in Business Administration or Equivalent
- Effective written and verbal communication skills.
- Time management and ability to prioritise own workload to ensure competing demands are met at all times.
- Accurate keyboard / word processing skills with ability of ensuring attention to detail.
- Highly motivated and a ‘can do’ attitude
- Be able to work as part of a team and independently, when necessary
- Use their own initiative
- Prioritise workload as necessary
- Strong organisational skills
- Understands confidentiality
**Key responsibilities**
**Duties will be varied and may include the following**:
**HR Duties**
- Assist HR Manager with all HR administration and communication for the team
- To support on all administration aspects of the recruitment and selection process which includes placing adverts, arranging interviews and other associated administration.
- In conjunction with HR manager, prepare offer letters, contracts of employment and all pre-employment checks for new starters
- Maintain and save relevant files in accordance with HR processes and procedures
- To attend meetings where required to note take
- Be able to liaise with the team and staff
- Use software to update employee information, ensuring this accurate at all times.
- To scan and photocopy documents when necessary
- Assist the HR Manager and line managers in organising staff training. Coordinating the annual training plan and assist with sourcing training provider
- Carry out data cleansing for GDPR and ensure compliance
**General Duties**
- Organisation and support with the administration of internal and client projects as required
- Providing general administration-based support for the team, which will include processing a range of electronic documents such as letters, electronic filing and photocopying.
- Setting up rooms for staff and client meetings ensuring these are presentable at all times
- The completion of other ad-hoc duties such as receiving and distributing mail, collection of parcels.
- Assist with hospitality of on site visitors
- To undertake any other general office administration duties as necessary
- Support with fieldwork preparation
- Support Insight Hub administration
- Supporting Commercial Director & Partner in the administration of new business project
- Acting at all times in the best interests of the company
**About Explain**
**Who we are**
Explain is a full-service market research agency based in Newcastle upon Tyne. We work with some of the UKs biggest brands and with specialism across different sectors including utilities, health, finance and government agencies.
Explain is an equal opportunities employer, and the team are at the core of Explains' success, they are innovative, intelligent, and dynamic. We have collectively evolved to deliver a range of market leading solutions, and continued to deliver insight throughout COVID-19.
**What we do**
We are a market research agency that delivers bespoke research and engagement solutions. The strategic insight we uncover creates an advantage, it leads to action, it promotes innovation and provides an evidence base, allowing our clients to make informed decisions.
Our team is made up of industry leading qualitative and quantitative researchers, including our team of dedicated telephone researchers, all with cross sector experience. Our work is underpinned by quality and compliance - always delivering innovative and actionable insights.
Our number one aim is to develop partnerships that deliver best in class strategic insights for our clients.
**Job Types**: Part-time, Permanent
Part-time hours: 16-22 per week
**Salary**: From £22,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Company pension
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Newcastle upon Tyne, NE4 5TF: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Business administration: 1 year (required)
Licence/Certification:
- Level 2
